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BrightView Landscapes · 1 day ago

Bid Contract Coordinator

Pleasanton, CA

Full-time, Contract

Hybrid

Mid, Senior Level

$31.25/hr - $36/hr

5+ years exp

BrightView Landscapes is dedicated to creating and maintaining the best teams. The Bid Contract Coordinator will support regional business development initiatives, perform administrative duties, generate sales reports, and execute other tasks to meet growth targets.

CommercialFacilities Support ServicesLandscaping

No H1B

Responsibilities

Assist Sales Leadership with regional sales initiatives by organizing activities, managing meetings and action items, preparing reports and presentations, coordinating travel, supporting sales planning, and facilitating onboarding in collaboration with HR and cross-functional teams

Support Sales Leadership in regional execution of sales efforts by planning and coordinating activities; schedule meetings, record action items, prepare monthly business review presentations, support sales planning, coordinate travel, and administer onboarding needs of new team members while partnering with HR and other functional groups

Act as the liaison between the Sales Team and the Administrative Team as it relates to contracts administration; gather necessary data to book contracts into backlog and follow sold jobs through the contracting process to ensure prompt contract processing time

Ensure paperwork is submitted in a timely manner and obtain 100% compliance on measured activities

Serve as regional power-user, trainer, and administrator of Dynamics CRM to include monitoring daily usage, data integrity and completeness and provide training, as necessary

Generate standard reports and develop customized reporting templates to provide status of sales opportunities by process and macro increments

Analyze and coordinate RFP/RFQ/RFI documents and responses by gathering key data upon receipt of solicitation, assist the development with routine responses, provide standard boilerplate responses when appropriate, and take the lead in developing proposals for more strategic opportunities

Ensure accuracy and consistency in materials (proposals, presentations)

Ensure Sales Team news is communicated

Assist in composing or editing personalized correspondence (i.e., e-mails, letters) to clients or prospective clients as requested by the Sales Team

Track information regularly regarding competitors for the lines of business, vertical markets, and key engagement buying groups

Communicate with external parties (clients, prospects, 3rd parties) and internal staff

Serve as first line of support for sales team members for processes, tools, and information exclusive of personnel matters

Access and manage customer portals (both external and internal) and pull in necessary work orders/purchase orders/etc

Communicate with and collect data from branch teams when necessary

Provide training when necessary for branch teams

Drive activities between the Sales Team & Marketing Team: supply and distribute sales support materials including but not limited to brochures, mailers, presentations, white papers, client lists, references, and templates

Work with Marketing Lead to maintain inventory of central repository images, promotional products, and other items customary to use by the sales organization

Perform web-based research in support of new business development activities

Create cold call lists and scripts and be willing to participate in executing same

Track results, follow-up actions, etc. and conduct outbound telemarketing calls as directed to aid in appointment setting

Arrange, coordinate, and manage attendance of conferences, conventions, and trade shows

Qualification

Dynamics CRMSales reportingMicrosoft OfficeProject management softwareMarketing AutomationOrganizational skillsCommunication skillsTeam playerFlexibility

Required

Minimum 2-year college degree in business, communications, or marketing

Minimum of 5 years' professional experience in a fast-paced business environment; preference in a multi-person and geographically dispersed Sales Team or Sales Leadership support role

Exceptional organizational skills and attention to detail

Team player with ability to take direction and work independently when needed

Strong communications skills, both written and verbal

Ability to juggle multiple projects and meet deadlines in a fast-paced environment

Ability to be flexible to ever changing business needs and priorities

Ability to work cross functionally across all levels of management and staff, as well as outside clients and vendors

Proficient with Microsoft Office applications; Excellent Excel and PowerPoint skills necessary

Dynamics or similar CRM experience required

Experience generating reports in Dynamics or similar CRM report writers

CRM Database, Marketing Automation (e-Mail function - constant contact, MailChimp, etc.)