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Stony Brook Medicine · 4 weeks ago

Administrative Support Assistant (temporary) - Employee Health & Wellness

Stony Brook, NY

Full-time

Onsite

Entry Level

$45K/yr - $58K/yr

2+ years exp

Stony Brook Medicine is a healthcare institution dedicated to providing high-quality services. They are seeking an Administrative Support Assistant to provide customer-focused administrative support for the Employee Health & Wellness Department, ensuring efficient office operations and assisting employees with various needs.

Association

Responsibilities

Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues

Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment

Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office

Ensure timely and accurate data entry, review and audit

Greet employees, answer questions, and provide information regarding protocol and policies of the office

Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX

Work with admitting to ensure effective interactions and to minimize errors

Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic)

Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems

Actively participate in department activities, events, meetings and huddles

Qualification

Electronic Medical RecordsMicrosoft Office SuiteCernerIDXPeopleSoftCustomer serviceMultitaskingCommunication skillsInterpersonal skillsOrganizational skills

Required

Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction

Experience with Electronic Medical Records

Proficient in Microsoft Office Suite

Must have excellent customer service, communication and interpersonal skills

Must be highly organized and able to multitask

Preferred

Experience using Cerner, IDX, PeopleSoft

Prior experience with a physician office scheduling system

Experience working directly with Human Resource Services

Experience in an Employee Health/Occupational Medicine type clinic

Benefits

Location pay for UUP full-time positions ($4000)

Generous leave

Health plans

State pension

Company

Stony Brook Medicine

Glassdoor3.6

Stony Brook Medicine expresses our shared mission of research, clinical care and education – a mission embraced by our faculty, staff, researchers, and students.

Founded in 1957

Stony Brook, New York, USA

5001-10000 employees