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State of Tennessee · 1 day ago

ADMINISTRATIVE ASSISTANT 2 - 01052026-74037

Knox County, TN

Part-time

Onsite

Entry, Mid Level

2+ years exp

The State of Tennessee is seeking an Administrative Assistant 2 to support the Department of Labor and Workforce Development. This role involves relieving an executive of administrative detail, analyzing policies, scheduling travel, and coordinating events while performing a variety of general staff administrative duties.

AgricultureChildrenEducationGovernmentHealth Care

Responsibilities

Analyzes, interprets, and enforces existing policies and procedures. Analyzes proposed and existing legislation/policy/standards/mandates/operating instructions and drafts revision recommendations in order to provide clarity

Schedules executive's travel arrangements, processes approvals, and reconciles costs upon completion of travel; maintains calendar of the executive's scheduled meetings; and helps coordinate special events such as executive dinners, banquets, speeches/presentations, and recognitions. Coordinates departmental charity drives, tours of facilities/operations, and similar activities to foster community relations

Performs a variety of general staff administrative duties to support program operations. Acts as a liaison between executives' offices such as Governor's Office, departmental staff, local/state/federal agencies, community organizations and groups, courts, and other entities in gaining and giving information

Assigns, trains, monitors, and evaluates assigned clerical and other staff and their work

Consults with executive to determine costs, time, resources, and/or materials needed to complete an initiative

Monitors orders, employee time, and inventory of supplies

Represents executive when designated at board, commission, and other meetings to gain information. Attends legislative and/or executive functions and meetings as required to gain information

Makes recommendations on human resources actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance

Qualification

Bachelor's degreeClerical knowledgeCustomer serviceOrganizational skillsMathematicsWritten comprehensionPersonal computerActive listening

Required

Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work

Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years

Qualifying full-time increasingly responsible sub-professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years