The University of Georgia · 1 day ago
Administrative Specialist I
Athens, GA
Full-time
Onsite
Entry Level
2+ years expThe University of Georgia is the state’s flagship university, known for its commitment to higher education. The Administrative Specialist I will serve as the administrative contact for the Archway Partnership, providing complex administrative and business operations support to the Archway Director and Business Manager.
Artificial Intelligence (AI)Information TechnologyRoboticsSoftware
Responsibilities
Create requisitions for supplies and other purchasing needs in UGAmart and receipt items as needed
Initiate payment requests, journal entries, and vouchers in the Financial Management System
Serve as the delegate for in and out of state travel in addition to non-travel related expense reports
Maintain equipment inventory and oversee annual inventory process
Assist with human resource objectives which include but not limited to posting and advertising faculty and staff positions, documenting job descriptions
Process payroll transactions as needed in addition to other OneUSG actions
Monthly reconciliation of transactions/status reports by Fund
Attend meetings and training sessions to stay abreast of business processes
Compose acknowledgement letters for donors, enter data in GAIL
Serve as P-Card holder for department
Serve as point of contact with guests and visitors to be greeted and properly directed
Serve as general support for Archway Partnership initiatives and Archway faculty and staff
Complete duties such copying, printing, sending and receiving mail/shipments, answering phones, typing letters and forms
Communicate internal departmental announcements and notifications
Manage inventory of supplies/restocking of supply room as needed
Manage travel needs that include lodging reservations, car rentals, conference registrations, etc., as needed for faculty, staff and students
Serve as UGA telephone representative and manage cell phone accounts for Archway faculty
Advise faculty, staff, and students on appropriate policies and procedures as needed
Other duties as required/assigned
Process subaward payments
Provide administrative and financial assistance on federal grants
Assist in the Annual MOU process for community/local contracts
Qualification
Required
High school diploma or equivalent and 2 years of related experience
Valid Driver's license
Preferred
List of References with Contact Information
Unofficial Letters of Recommendation
Company
The University of Georgia
The University of Georgia, a land-grant and sea-grant university with state-wide commitments and responsibilities, is the state's flagship institution of higher education.
10001+ employees
H1B Sponsorship
The University of Georgia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (188)
2024 (131)
2023 (141)
2022 (114)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageLeadership Team
Mark Johnson
Chief Technology Officer, Grady College of Journalism and Mass Communication
Alan Dorsey
Professor of Physics and Associate Chief Information Officer for Research
Recent News
Alfred P. Sloan Foundation
2023-10-27
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