Spokane Colleges · 1 day ago
Administrative Assistant 3
Spokane, WA
Full-time
Onsite
Entry, Mid Level
$3,925/mo - $5,271/mo
2+ years expCommunity Colleges of Spokane serves 15,000 students with various educational programs. The Administrative Assistant 3 will support the Associate Dean of Instructional Support Services by performing administrative duties, providing counsel to faculty and staff, and representing the Associate Dean on campus committees.
EducationHigher EducationTutoring
No H1B
Responsibilities
Provide direct confidential administrative support to the Associate Dean, and act as a liaison, on behalf of the Associate Dean, with senior management, faculty, staff, and district personnel
Assist the Associate Dean with administrative support and coordination for departments and programs within the division
Perform general administrative duties such as maintaining the Associate Dean’s and other department calendars, answer phones and respond to inquiries; schedule and attend meetings, take meeting minute notes, and follow up on action items
Coordinate travel for the Associate Dean, division faculty, and staff, e.g., arrange travel, flights, lodging, and other miscellaneous costs for travel; and ensure timely submission of travel authorizations, expense reports, and vicinity travel reports
Interpret, counsel, and implement institutional policies for employees of the division, students and other college personnel
Track and monitor departmental and division budget information
Assist with the preparation of faculty contracts, following district policies and procedures
Coordinate purchase card (p-card) transactions and purchase orders following district policies and procedures for issuing cards, making purchases, and reconciling card statements
Oversee the coordination and compilation of student evaluations and tracking of faculty evaluation processes including adjuncts and probationary faculty
Coordinate and facilitate various events and meetings for the division including division and department meetings and meetings for the Hagan Center for the Humanities Speaker Series
Prepare and maintain administrative and academic reports, communication with division (administrators, faculty, and staff), email, Teams channels, and SharePoint sites
Coordinate facilities and maintenance requests as needed including Building Improvement Requests (BIRs), work orders, and facilities requests
Coordinate employee action notices, stipend requests, personnel requisitions, marketing requests, and website maintenance
Support Associate Dean with oversight of Faculty Work/Copy Center
Assign room usage and coordinate key usage and security functions
May coordinate, construct, and maintain quarterly classes in ctcLink (Student Management System) and 25Live (event management) databases in coordination with other divisions as needed
May supervise classified and part-time employees and work-study students as needed
Model professional decorum and mutual respect in all personal interactions
Comply with district policies, procedures and directives, state and federal regulations, orders and statutes, and collective bargaining agreements
Support and advance Spokane Colleges’ strategic plan, and perform other duties as assigned
Qualification
Required
A high school diploma, GED, or equivalent
Two or more years of experience in an administrative support environment that demonstrates the candidate meets all competency requirements for the position
Knowledge of or experience using computers and software functions necessary in a modern office environment, including knowledge of Microsoft Office products (especially Word and Excel), Adobe Acrobat Pro (or similar), database systems, and virtual meeting platforms
Demonstrated experience carrying out multiple functions and responsibilities with differing deadlines and priorities while working independently and staying organized in a fast-paced environment
Proven ability to understand, track, monitor, and reconcile budgets
Experience in maintaining confidentiality, communicating clearly, working independently, and managing time effectively
Experience creating an effective working environment through positive interactions with others and a recognition of the value of each individual
Demonstrated commitment to creating a welcoming and safe environment for students, faculty, and staff
Preferred
Associate degree or higher
Three or more years of progressively responsible experience in an office or general administrative support work
Experience in a higher education environment
Experience using Student Management Systems (PeopleSoft, ctcLink) and event software (25Live)
Supervisory skills and experience
Benefits
Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board
WA State Retirement Plan
Vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment
Company
Spokane Colleges
Our vista of the future is grounded in our mission.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Amber McKenzie
Assistant Dean of Global Education and Strategic Partnernships
Breanne Riley
Executive Assistant To Chief Executive Officer
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