Penbrothers · 1 day ago
Administrative Assistant (Buying Operations)
United States
Full-time
Remote
Mid Level
3+ years expPenbrothers is an HR and remote talent management partner, seeking an Administrative Assistant (Buying Operations) to support the Buying team in maximizing sales opportunities. The role involves managing administrative duties, including raising purchase orders, handling product queries, and analyzing performance across channels.
Outsourcing/Offshoring
Responsibilities
You will assist Buyers in writing orders and loading them accurately and efficiently onto the system and generating Purchase Order Numbers for suppliers
You will manage order confirmation checking
You will compile buy reports giving product visibility across the business
You will run through reports and create market packs for each season containing important brand and product information
You will check reorder portals daily for additional stock availability
You will process reorders which typically have a short turnaround to ensure we are able to purchase the stock
Qualification
Required
Bachelor's Degree in Business Administration, Fashion Merchandising, Retail Management, or a related field
At least 3-4 years of relevant work experience in fashion buying, merchandising, or retail operations
Advanced proficiency in Microsoft Excel and data management tools
Strong analytical, reporting, and presentation skills with attention to numerical accuracy
Experience using order management or retail ERP systems is an advantage
Highly organized, detail-oriented, and capable of managing multiple priorities under pressure
Strong commercial acumen and understanding of global fashion trends
Excellent communication and collaboration skills; able to work effectively with cross-functional teams
Self-motivated, proactive, and adaptable in a fast-evolving retail environment
Embodies professionalism, respect, and integrity in all interactions while maintaining a service-oriented mindset
Benefits
Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.
Company
Penbrothers
We are Penbrothers, your remote HR partner! We work with startups and SMEs worldwide, helping them build and scale their teams with talent in the Philippines at a fraction of the cost.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase