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University of Notre Dame · 1 week ago

Operations & Strategic Coordinator (Part-time)

Notre Dame, IN

Part-time

Onsite

Mid Level

3+ years exp

The University of Notre Dame is a vibrant, mission-driven community committed to fostering an environment of care. The Operations and Strategic Coordinator supports the Ruth M. Hillebrand Center for Compassionate Care in Medicine by providing high-level administrative and operational support to enhance academic processes and student experiences.

EducationHigher EducationService Industry

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Coordinate curriculum, adjunct faculty, guest speakers, and course materials

Manage Canvas content, assignments, grading, attendance, announcements, and scheduling for presentations and exams, including Capstone projects (~90 students/year)

Provide in-class support for adjunct faculty and ensure smooth delivery of simulations and role-plays

Serve as primary contact for students in the Compassionate Care in Medicine Minor

Manage student database updates (250–320 students/year), review GPS requirements, approve electives, schedule meetings (~90/year), and submit eForms for new minors

Provide guidance, resources, and support to ensure a positive student experience

Plan and execute annual events including Junior Parents Weekend, Minor Conferral Ceremony, Welcome Weekend, JPW presentations, and other special programs

Oversee all logistics: PPTs, seating charts, medallions, gift boxes, event programs, walkthroughs, setup, and tear-down

Develop and manage role-play scenarios for courses

Recruit, onboard, schedule, and supervise simulated patient actors, providing day-of support and backup as needed

Maintain accurate records of sessions, student feedback, and actor participation

Manage receipts, payments, and reimbursements using Financial Toolkit and Concur

Assist with annual reports for the University and endowment donors

Order course materials, books, binders, and manage printing needs

Schedule and support visiting faculty, alumni, and guest speakers, including travel, accommodations, teleconferencing, and campus access

Serve as liaison to ensure effective communication between faculty, staff, and students

Oversee student interns and teaching assistants, including onboarding, training, and work assignments

Serve as Ultratime supervisor and provide backup support to adjunct faculty as needed

Collaborate with the College of Science Communications Team on print and digital materials, website updates, and event publicity

Maintain alumni and student databases and manage digital content such as capstone abstracts and student photos

Assist in planning and executing continuing education conferences, including CME coordination, logistics, and conference materials

Assist with the Center’s short- and long-term strategic goals

Prepare agendas and minutes for Semi-Annual Advisory Board meetings and support the Executive Director with planning and reporting

Qualification

Administrative coordinationOrganizational skillsCommunication skillsGoogle WorkspaceCanvasConcurTeam supportEvent planningIndependent workCollaboration

Required

Bachelor's degree

3+ years of administrative or program coordination experience, preferably in higher education or healthcare

Strong organizational skills and ability to manage multiple priorities

Excellent written, verbal, and interpersonal communication skills

Proficiency with Google Workspace

Ability to work independently and collaboratively

Preferred

Master's degree

Familiarity with Canvas, Concur, BuyND, and eForms

Company

University of Notre Dame

Glassdoor4.4

The University of Notre Dame is the premiere Catholic research university in the United States.

Founded in 1921

Notre Dame, Indiana, USA

5001-10000 employees

http://mendoza.nd.edu

H1B Sponsorship

University of Notre Dame has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2020 (22)