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University of Colorado Boulder · 1 day ago

Business Services Coordinator

Boulder, CO

Full-time

Hybrid

Entry Level

$61K/yr - $64K/yr

1+ years exp

The University of Colorado Boulder is seeking a Business Services Coordinator to join their Finance and Business Strategy division. This role involves providing transactional support services and implementing best practices for fiscal administration, financial reporting, and procurement management for campus departments.

Universities

Responsibilities

Facilitate contract management of purchase orders and agreements. Includes anticipating expiration and renewals, processing invoices, and monitoring contract terms and conditions

Initiate and manage purchase orders and service agreements. Ensure departments are compliant in all procurement actions including complex purchases that require competitive solicitations or valid sole source documentation. Provide professional judgment as to the best and most compliant acquisition method

Serve as the primary department liaison with the Procurement Service Center, other units and vendors. Identify, investigate, and help resolve all issues associated with purchasing

Research and review complicated procurement options to improve methods, purchasing strategies, and time utilization, resulting in efficiencies

Compile, validate and review receipts from procurement cardholders to create expense reports; appropriately allocate and code charges according to defined standards

Provide interpretation of travel policies and rules to ensure compliance. Apply strong knowledge of university and campus policies and procedures to travel and reimbursement activities (alcoholic beverages, cash advances, official functions, recognition, sensitive expenses, travel)

Assist staff with travel arrangements while advising on proper protocol and processes for business travel and personal reimbursements

Compile, validate and review receipts submitted and process reimbursements by creating and routing expense reports evaluating charges for appropriateness and reasonableness. Appropriately allocate and code charges according to defined standards

Ensure proper workflow and approvals are in place to facilitate the processing of all reimbursements in a timely manner

In partnership with appropriate CU campus teams, consult and provide resolution to accounting problems on behalf of departments, including investigating and analyzing data to ensure accuracy, completeness, compliance, and performing corrective actions

Process journal entries to ensure accurate allocation of funds, proper budget display, and correct expenditure and revenue postings

Improve the efficiency of requests and data collected through systems and subsystems; may prepare invoices in support of department operations, distributing revenue to speedtypes and accurately managing reconciliation processes

Evaluate departmental finance and business reporting needs and develop dashboard and reporting solutions

Compare budget status to business plans, identify discrepancies and variances, and advise on various funding sources and constraints, flagging compliance concerns

Maintain up-to-date policy and procedure documents pertaining to financial processes and serve as the liaison with the Campus Controller’s Office and Budget & Fiscal Planning to interpret, apply and communicate policy

Train in a variety of business duties to serve as a back-up during the absence of other staff to ensure continuity of business operations

Assist and participate in special projects as requested

Qualification

Financial ReportingProcurement AdministrationFiscal AdministrationBudgetingMicrosoft 365Financial SystemsService Management SolutionsProblem-SolvingCommunication SkillsOrganizational Skills

Required

Bachelor's degree from an accredited college or university

One (1) year of job-related business operations and/or finance experience

Equivalent combination of education and experience may substitute

Solid problem-solving skills and ability to develop process improvements

Strong oral and written communication skills

Ability to build partnerships and work collaboratively with others to meet shared objectives

Organizational skills that allow managing multiple projects at one time and handling multiple interruptions

Experience with financial reporting, reconciliation, budgeting and communicating financial information effectively

Comfortable with in-person and virtual settings, including the use of web-camera during Teams or Zoom meetings

Adept at addressing unexpected situations that might arise at any moment

Strong computer skills including the use of cloud-based productivity platforms (Microsoft 365 - e.g. Word, Visio, Excel, PowerPoint, Teams or similar), email communication tools, and web-based applications (e.g. Zoom)