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MUSC Health · 2 months ago

UNIV - Program Coordinator I - Psychiatry: National Crime Victims Research and Treatment Center

Charleston

Full-time

Onsite

Entry Level

1+ years exp

The Medical University of South Carolina is seeking a Program Coordinator I for the National Crime Victims Research and Treatment Center. The role involves providing technical, programmatic, and administrative services to support the National Mass Violence Center, coordinating activities with impacted communities, and assisting the Director of Response, Recovery and Resilience Division with various outreach and organizational tasks.

Health CareHospitalMedical

Responsibilities

With guidance from the NMVC faculty, this position will assist in coordinating Response meetings and activities for all communities identified. This includes scheduling and confirming, organizing, and attending response consultation meetings with state and local agencies of mass violence impacted communities. Ensure invites sent and list of contacts maintained. Ensure that these activities are captured in an excel database tracking system. This also includes follow up on all action items identified during said meetings

Assist in the daily organization, communication, and tracking of direct consultation and support of Director of Response Division, team members and consultants to mass violence impacted communities. Draft clear, accurate, and polished correspondence and talking points for the Director’s review or direct dissemination. Will work closely with Director to ensure communication with State and local providers and agencies are tended to in a timely fashion with requests and action items organized, tracked, and followed up. Represent the NMVC with diplomacy, discretion, and professionalism in all interactions. Communicate effectively and respectfully with a wide range of individuals, including victims/survivors, victim service professionals, local organizations, and state government representatives

Work closely with Response consultants to ensure tracking of activities is captured in a timely fashion

Assist in the coordination of monthly partner meetings; quarterly ‘all’ partner meetings as well as communications with approximately 20 partners. Ensure invites sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, add new members to tracker, organize new files on shared box from members, attend meetings serving as point and assist with tech issues. This also includes follow up on all action items identified during said meetings. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team

Assist with coordination on project deliverables of the NMVC related to the Response Division. This entails tracking progress on the goals and objectives related to each deliverable. The incumbent meets with partners, consultants and contractors at regularly scheduled times and monitors project progress against project objectives. They will ensure that the meeting schedule is followed, invites sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, add new members to tracker, organize new files on shared box from members, attend meetings serving as point and assist with tech issues. This also includes follow up on all action items identified during said meetings. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team. These milestones will be documented in the tracking system for weekly presentation to each of the Division Directors within the NMVC

Oversee and organize 1 Forum and assist other Forums where necessary to ensure that the schedule is followed, invites sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, add new members to tracker, organize new files on shared box from members, attend meetings serving as point and assist with tech issues. This also includes follow up on all action items identified during said meetings. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team

Assist with the organization of bi-weekly Response TTA for OVC Program Manager

Coordinate travel for Director of Response Division including booking travel and travel reimbursements

Conduct other duties as assigned

Qualification

Program coordinationVictim services experienceTrauma-informed careExcelCommunication skillsREDCapZoomTeamsWordPowerPointJudgmentDiscretionProfessionalismOrganizational skillsWork ethic

Required

A bachelor's degree and one year relevant program experience

Ability to perform job functions in an upright position

Ability to perform job functions in a seated position

Ability to perform job functions while walking/mobile

Ability to work indoors

Ability to work outdoors in all weather and temperature extremes

Ability to work in confined/cramped spaces

Ability to perform job functions from kneeling positions

Ability to squat and perform job functions

Ability to perform 'pinching' operations

Ability to fully use both hands/arms

Ability to perform repetitive motions with hands/wrists/elbows and shoulders

Ability to reach in all directions

Possess good finger dexterity

Ability to maintain tactile sensory functions

Ability to lift and carry 15 lbs., unassisted

Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted

Ability to push/pull objects, up to 15 lbs., unassisted

Ability to maintain 20/40 vision, corrected, in one eye or with both eyes

Ability to see and recognize objects close at hand

Ability to see and recognize objects at a distance

Ability to determine distance/relationship between objects; depth perception

Good peripheral vision capabilities

Ability to maintain hearing acuity, with correction

Ability to perform gross motor functions with frequent fine motor movements

Preferred

Experience with victim services and trauma-informed care encouraged

Experience with service delivery tracking

Comfortable with working in a fast-paced flexible environment that includes working with state and local entities who are responding to mass violence

Knowledgeable with Excel, REDCap, Zoom, Teams, Word, PowerPoint a plus

Ability to communicate effectively, both orally and in writing

Ability to plan and organize work activities and prioritize task completion according to schedules and goals

Ability to exercise judgment and discretion in interpreting and applying policies and procedures helpful

Maintain professionalism and confidentiality in all written and verbal communications

A strong work ethic

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees