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First Illinois Ag Group · 1 day ago

Facilities Manager

Downtown - Decatur, IL 62523

Full-time

Onsite

Mid, Senior Level

$56K/yr - $65K/yr

5+ years exp

First Illinois Ag Group is looking for a Facilities Manager to oversee the daily operations and maintenance of their building systems. The role involves managing vendor relationships, budgeting, tenant relations, and ensuring compliance with safety regulations.

FinanceProperty ManagementReal Estate

Responsibilities

Oversee daily operations and maintenance of all building systems, including HVAC, electrical, plumbing, fire/life safety, elevators, roofing, and building envelope

Develop and manage preventative maintenance programs to maximize equipment life and minimize downtime

Respond to and resolve maintenance issues and emergency situations promptly

Perform regular building inspections and document findings

Manage third-party vendors and contractors (janitorial, HVAC, landscaping, snow removal, security, etc.)

Obtain bids, negotiate contracts, and oversee vendor performance

Ensure vendors comply with safety standards, insurance requirements, and building policies

Prepare and manage the facilities operating budget

Track expenses, review invoices, and control operating costs

Identify cost-saving opportunities without compromising service or safety

Serve as the primary point of contact for tenant maintenance requests and building concerns

Coordinate tenant improvements, office moves, and after-hours work

Communicate building updates, maintenance schedules, and emergency notifications

Ensure compliance with Illinois and local codes, OSHA standards, ADA requirements, and fire/life safety regulations

Maintain required inspections, permits, and documentation

Implement and oversee emergency response plans (fire, severe weather, power outages, etc.)

Conduct safety training and drills as required

Monitor building performance and energy usage

Implement sustainability and energy-efficiency initiatives where feasible

Coordinate utility management and track consumption

Maintain accurate records for maintenance activities, warranties, service contracts, and inspections

Prepare regular reports on building operations, capital needs, and performance metrics

Utilize computerized maintenance management systems or work order platforms

Hire and supervise other facilities personnel, including couriers

Qualification

Commercial HVAC systemsBuilding codes knowledgeVendor managementBudget managementSafety complianceTechnical certificationsOrganizational skillsCommunication skillsProblem-solving skills

Required

Bachelor's degree in Facilities Management, Engineering, Business, or related field; or 5+ years of facilities or building management experience in a commercial office environment

Strong working knowledge of commercial HVAC, electrical, plumbing, and life safety systems

Familiarity with Illinois building codes, OSHA regulations, and ADA requirements

Ability to read construction drawings and technical manuals

Strong organizational and time-management skills

Excellent communication and customer service abilities

Proven problem-solving and decision-making skills

Ability to manage multiple priorities and respond calmly in emergencies

Ability to walk the property, climb ladders, and access mechanical spaces

Ability to lift up to 50 pounds as needed