Plona Partners ยท 1 day ago
Senior Manager of Administration
Boston, MA
Full-time
Onsite
Senior Level
$110K/yr - $160K/yr
7+ years expPlona Partners is an AmLaw100 firm seeking a Senior Manager of Administration to ensure effective office operations and provide leadership to attorneys and staff. The role involves managing administrative departments, overseeing professional assistants, and collaborating with Human Resources on hiring and performance management.
Staffing & Recruiting
Responsibilities
Work with the Office Chair(s), Chief Operating Officer, Managing Director of Operations, and all Administrative Departments, to ensure effective office operations
Provide leadership, management, and hands-on service support to attorneys, staff, and vendors
In collaboration with Human Resources, actively engage in the hiring, performance management, and professional development of the legal support staff
Work with Human Resources to effectively on-board and off-board attorneys and staff
Manage Professional Assistants (Legal Secretaries) including working with peer Office Administrators to oversee attorney coverage on PA Teams, workflow through ServiceNow and PTO scheduling to achieve effective and efficient operations and maximum productivity
Oversee attendance and time tracking of Professional Assistants and other direct reports, ensuring compliance with local and state regulations
Manage Reception Desk services, Facilities staff and Hospitality staff where applicable
Collaborate with the Managing Director of Operations to ensure local outsourced services are running efficiently and effectively
Collaborate with the Office Chairs and the Managing Director of Operations to plan space allocation (including office construction and expansion), layouts and floor moves for all attorney and staff hires, as well as all internal moves
Help manage the procurement of supplies and processes requests for payment of office invoices
Manage local expenses effectively following the office budget and assist with developing the office annual budget
Serve as the primary contact for local building management and security
Manage the strategy and planning of local office meetings and special events
Communicate, implement, and ensure compliance with firm policies, practices and procedures
Qualification
Required
7+ years of professional services management experience, preferably in a multi-office law firm
5+ years in delivering a wide range of professional support services
Solid understanding of a professional services firm structure and management from a financial, operational, and human resource perspective
Proficient in Microsoft Suite (Word, Excel, Outlook, Teams)
Preferred
Bachelor's degree preferred
Company
Plona Partners
Plona Partners is a boutique legal recruiting firm privileged to be positioned with one of the most high-quality, diverse, and specialized talent networks in the world of law.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase