Carilion Clinic · 1 day ago
ADMINISTRATIVE ASSISTANT
Roanoke, Virginia
Full-time
Onsite
Mid, Senior Level
5+ years expCarilion Clinic is a healthcare organization seeking an Administrative Assistant to provide comprehensive administrative support to Senior Vice President(s) and Vice President(s). The role involves managing schedules, handling communications, and maintaining confidential files while ensuring smooth operations within the department.
Child CareEducationHealth CareMedicalWellness
Responsibilities
Completes a broad variety of administrative tasks for the Senior Vice President/Vice President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Screens in-coming phone calls, processes mail, composes letters and reports, and word-processing of presentations and financial data documents
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures and minimal supervision/guidance
Maintains all confidential files
Purchases equipment and supplies. Maintains office supplies and equipment. Compiles monthly charges and bills for payment through Accounts Payable. Maintains accounting and budget reports
Creates and maintains databases and spreadsheets. Manages and analyzes reports and data from multiple sources
Navigates internal databases, including Workday, UKG Pro Workforce, ServiceNow and others as required
May be responsible for submitting departmental payroll information. May be a UKG Pro Workforce time editor
Plans, coordinates and schedules meetings, conferences and other related activities for SVP and VP for designated areas
Assists with organizing committee meetings and prepares meeting materials including agendas, presentations and other meeting collateral
Qualification
Required
Associate Degree or graduate of a post High School business program
Five (5) years secretarial or related work experience required
Notary Public required
Demonstrated customer service orientation
Proven business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc
Advanced computer skills in Microsoft software programs, including Word, Excel and PowerPoint, with knowledge of other database and/or presentation software
Excellent communications and organizational skills required
Excellent grammar skills required
Preferred
Professional Secretary Certification
Benefits
Comprehensive Medical, Dental, & Vision Benefits
Employer Funded Pension Plan, vested after five years (Voluntary 403B)
Paid Time Off (accrued from day one)
Onsite fitness studios and discounts to our Carilion Wellness centers
Access to our health and wellness app, Virgin Pulse
Discounts on childcare
Continued education and training
Company
Carilion Clinic
Carilion Clinic is a health care organization based in Virginia with more than 650 physicians in 70 specialties.
10001+ employees
H1B Sponsorship
Carilion Clinic has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (19)
2023 (13)
2022 (13)
2021 (15)
2020 (31)
Funding
Current Stage
Late StageTotal Funding
$0.3MKey Investors
CDA FoundationVirginia Innovation Partnership CorporationUnitedHealthcare
2025-04-04Grant
2023-04-18Grant· $0.07M
2022-08-10Grant· $0.23M
Leadership Team
Steve Arner
President / CEO, Carilion Medical Center
Don Halliwill
Chief Financial Officer
Recent News
Research and Markets
2025-11-27
2025-05-05
Company data provided by crunchbase