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Bullpen · 1 day ago

Executive Assistant

Berkeley, CA

Full-time

Onsite

Senior Level

5+ years exp

Bullpen is a high-growth real estate investment and development platform seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This strategic role involves managing the CEO's calendar, coordinating with various stakeholders, and ensuring seamless execution of tasks in a fast-paced environment.

Commercial Real EstateMarketplace

Hiring Manager

Terry Rutt

Responsibilities

Manage and optimize a complex, fast-changing CEO calendar

Prioritize the week across acquisitions, capital markets, portfolio, and operations

Draft emails, summaries, and communication on behalf of the CEO

Coordinate with internal teams, investors, lenders, brokers, and advisors

Prepare materials for investor and internal meetings

Organize calls, agendas, notes, and follow-ups

Support capital markets tasks, including decks, docs, and coordination

Plan travel, conferences, dinners, property tours, and events

Ensure logistics are proactive, accurate, and seamless

Track tasks, deadlines, and follow-ups—owning the 'close the loop' function

Protect the CEO’s time and filter inbound requests

Manage documents, files, and systems across GSuite

Handle personal logistics that influence business scheduling and output

Use AI tools to draft, summarize, and streamline workflows

Leverage GSuite and project management tools to keep operations running smoothly

Qualification

Executive supportCalendar managementCommunication managementGSuite proficiencyProject management toolsDiscretionProactive attitudeTech-forwardPolished writingReliabilityCalm under pressure