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Beacon Hill · 1 day ago

Office Administrator

Waltham, MA

Full-time

Onsite

New Grad, Entry Level

$25/hr - $25/hr

Beacon Hill is a nonprofit organization supporting campus-based student life and community engagement. They are seeking an Office Administrator to provide administrative support, monitor communications, and assist with event registrations and participant data tracking.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Monitor and respond to inbound communications via email, phone, social media, and in-person visits

Serve as the first point of contact for students, alumni, and visitors, providing a welcoming and professional experience

Assist with tracking participant data and event registrations, including Commencement-related activities

Process invoices and reimbursements accurately and in a timely manner

Maintain shared and program-specific calendars

Participate in weekly staff and planning meetings with senior leadership

Provide administrative support to the Executive Director, including expense reports, travel coordination, ordering supplies, booking rooms, organizing meetings, and database entry

Qualification

Google WorkspaceCustomer serviceWritten communicationVerbal communicationCanvaMultitaskingOrganizational skills

Required

Strong written and verbal communication skills

Prior experience using Google Workspace (Docs, Sheets, Calendar, Slides)

Highly organized, detail-oriented, and comfortable multitasking in a busy environment

Friendly, professional demeanor with strong customer service skills

Preferred

Experience with Canva is a plus

Benefits

Medical

Dental

Vision

Federal and state leave programs as required by applicable agency regulations

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)