Coinflow · 1 day ago
Executive Assistant
Chicago, IL
Full-time
Onsite
Mid Level
3+ years expCoinflow is a Chicago-based fintech startup aiming to disrupt the payment solutions industry. They are seeking an Executive Assistant and Office Manager to support the CEO and ensure smooth daily operations, while managing executive priorities and coordinating cross-functional initiatives.
CryptocurrencyFinancePaymentsWeb3
Responsibilities
Manage the CEO's calendar, travel arrangements, and correspondence, ensuring optimal time management and preparation for key meetings and priorities
Coordinate cross-functional projects and initiatives on behalf of the CEO, tracking progress and ensuring timely completion
Own office operations including vendor management, supplies, equipment, facilities coordination, and creating a productive work environment
Plan and execute company events, team activities, and off-sites that strengthen culture and collaboration
Serve as a liaison between the CEO and internal/external stakeholders, managing communications and follow-ups
Support administrative needs for the executive team and board meetings, including agenda preparation, documentation, and action item tracking
Manage office budget and expense tracking for operations and team activities
Coordinate onboarding logistics for new hires and ensure smooth integration into the team
Qualification
Required
3+ years of experience in executive assistant, chief of staff, or office management roles
Exceptional organizational skills with ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills with high attention to detail
Proactive problem-solver who can anticipate needs and take initiative
Discretion and professionalism when handling confidential information
Comfort with ambiguity and ability to adapt quickly in a high-growth environment
Preferred
Experience supporting executives in fast-paced startup or fintech environments
Familiarity with project management tools and executive productivity systems
Background coordinating events and team activities
Benefits
Competitive compensation and benefits package
Opportunity to work at the center of a high-growth fintech startup
Direct partnership with leadership and visibility into strategic decisions
Collaborative and innovative work environment
A chance to make a tangible impact in a rapidly evolving industry
Equity at a fast-growing, successful startup
Company
Coinflow
Coinflow (fka Coinflow Labs) is the next-generation payment service provider revolutionizing global financial infrastructure with stablecoins, AI-driven fraud prevention, and instant settlement.
11-50 employees
H1B Sponsorship
Coinflow has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
Funding
Current Stage
Early StageTotal Funding
$28.7MKey Investors
Pantera CapitalCMT Digital
2025-10-07Series A· $25M
2024-05-28Seed· $2.25M
2023-04-19Pre Seed· $1.45M
Leadership Team
Benjamin Meeder
Chief Technology Officer
Recent News
Tech Startups - Startups and Technology news
2025-10-11
Venture Capital Firms
2025-10-09
Company data provided by crunchbase