Vaco by Highspring ยท 1 day ago
Project Accounting Analyst
Louisville, KY
Full-time
Hybrid
Mid Level
$70K/yr - $75K/yr
3+ years expVaco by Highspring is seeking a Project Accounting Analyst for their Construction & Development Accounting team. This role is responsible for overseeing financial processes related to project tracking, cost management, and vendor setup, ensuring accuracy and compliance across the portfolio.
Staffing & Recruiting
No H1B
Hiring Manager
Victoria Brown
Responsibilities
Establish and maintain accurate job and category codes within the accounting system based on project budgets, contracts, and corporate policies
Collaborate with construction and development teams to validate project setup, funding sources, and budget allocation
Monitor and reconcile job cost activity to ensure accuracy throughout the project lifecycle
Coordinate vendor onboarding and verify qualifications to meet internal and regulatory standards
Maintain vendor master data, including updates to payment terms, addresses, and banking information
Serve as a resource for vendors and internal teams regarding onboarding status, compliance issues, and payment inquiries
Review and validate vendor invoices for accuracy, coding, and compliance with contract and budget terms
Coordinate invoice approvals and monitor workflow to ensure timely processing
Identify and resolve discrepancies related to invoice amounts, documentation, or coding
Evaluate operational processes and recommend improvements related to automation, standardization, and internal controls
Support the implementation of new systems, integrations, and workflow enhancements
Develop and maintain process documentation and training materials
Partner cross-functionally to streamline reporting, approval, and compliance processes
Track, analyze, and report key operational and financial metrics to management
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or a related field
3+ years of experience in accounting or finance
Located in or willing to relocate to the Louisville, KY area
Comfortable working in a hybrid schedule (3 days in office)
Strong background in job cost accounting, vendor management, and invoice processing
Excellent analytical and problem-solving abilities with strong attention to detail
Effective communicator with the ability to collaborate across accounting, operations, and project teams
Proficient in Excel and accounting systems, with the ability to work with and reconcile large data sets
Demonstrated ability to identify process gaps and implement improvements
Highly organized, deadline-driven, and adaptable
Must be legally authorized to work in the U.S. without employer sponsorship
Preferred
Experience within construction, real estate development, or project-based industries
Experience with construction accounting systems (Yardi preferred)
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase