Apply on Employer Site

MUSC Health · 1 week ago

UNIV - Administrative Coordinator I - COM: GME

Charleston

Full-time

Onsite

Entry, Mid Level

2+ years exp

The Medical University of South Carolina is seeking an Administrative Coordinator I to provide administrative support to the Associate Designated Institutional Official and Director of Medical Education. The role involves coordinating the non-MD/DO Residency and Fellowship Programs for the Charleston Graduate Medical Education Office, and includes responsibilities such as executive assistance, program coordination, and project management.

Health CareHospitalMedical

Responsibilities

Provides calendar, phone, scheduling, and travel support for the Associate Designated Institutional Official and Director of Medical Education

Prepares letters and reviews documents to ensure formatting, grammar, and spelling is correct

Compiles notes and minutes for various meetings

Maintains confidentiality

Support scheduling needs of Associate Dean, Assistant Deans, and GME staff, as needed

Assist with communications, applications and maintenance of accreditation for Non-MD/DO training programs, serves as the liaison with the various administrative and clinical stakeholders; develop and maintain specialty specific calendar of events such as recruitment, matching, and accreditation updates for Non-MD/DO training programs and ensuring sub-committee and GMEC as appropriate

Utilize Project Management software to develop and track DIO and GME special projects

Provide regular updates and follow-up to ensure established deadlines are met

Work closely with the ADIO to identify and prioritize projects

Ensure deliverables meet expected timelines

Other Duties as assigned

Qualification

Executive Assistant experienceGME experienceMicrosoft Office proficiencyProject Management softwareBusiness managementPublic administrationAdministrative servicesCommunication skillsOrganizational skillsConfidentiality

Required

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services

Proficiency with Microsoft Office including Outlook, Excel, and Word is required

Ability to perform job functions in an upright position

Ability to perform job functions in a seated position

Ability to perform job functions while walking/mobile

Ability to work indoors

Ability to work outdoors in all weather and temperature extremes

Ability to work in confined/cramped spaces

Ability to perform job functions from kneeling positions

Ability to bend at the waist

Ability to squat and perform job functions

Ability to perform 'pinching' operations

Ability to fully use both hands/arms

Ability to perform repetitive motions with hands/wrists/elbows and shoulders

Ability to reach in all directions

Possess good finger dexterity

Ability to maintain tactile sensory functions

Ability to lift and carry 15 lbs., unassisted

Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted

Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted

Ability to push/pull objects, up to 15 lbs., unassisted

Ability to maintain 20/40 vision, corrected, in one eye or with both eyes

Ability to see and recognize objects close at hand

Ability to see and recognize objects at a distance

Ability to match or discriminate between colors

Ability to determine distance/relationship between objects; depth perception

Good peripheral vision capabilities

Ability to maintain hearing acuity, with correction

Ability to hear and/or understand whispered conversations at a distance of 3 feet

Ability to perform gross motor functions with frequent fine motor movements

Ability to work in dusty areas

Preferred

Executive Assistant experience and bachelor's degree or equivalent work experience preferred

Experience in GME or Non-MD/DO training programs such as Podiatry, Dentistry or Clinical Postdoctoral programs preferred

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees