NYS Division of Homeland Security & Emergency Services ยท 6 days ago
Office Assistant 1 (NY HELPS)
Oriskany, NY
Full-time
Onsite
New Grad, Entry Level
$36K/yr - $45K/yrThe NYS Division of Homeland Security & Emergency Services is seeking an Office Assistant 1 to support the State Preparedness Training Center. The role involves assisting with student enrollment, maintaining front desk procedures, and handling various administrative tasks to ensure smooth operations.
Government Relations
Responsibilities
Assists in enrolling students in classes via the Learning Management System (LMS) and keeps up with completion of each residential class so they can receive the appropriate transcripts
Assists with miscellaneous tasks that the Administrative Unit does such as keeping count of students for meal purposes, calling vendor to increase/decrease when needed and assisting students with inquiries regarding class registration and lodging questions
Creates and keeps front desk procedures up to date on new tasks and/or programs implemented
Receives and distributes mail and packages, as well as assisting in keeping track of facility supplies
Answers phone calls and directs callers as needed
Maintains and makes copies of guest logs and signs people in when they visit or take trainings
Assists in directing students to training classrooms
Adjusts the training calendar as needed
Completes and processes any LMS new and updated user requests on a weekly basis
Serves as timekeeper for part-time staff and submits their LATS-NY timesheets as required
Assists in printing out sign in sheets for courses as well as signs for the training rooms indicating which training is taking place
Makes updates to daily digital display which lists the various trainings, meetings, etc
Perform other duties as assigned
Qualification
Required
To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position
There are no minimum education or experience requirements for this title
Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as an Office Assistant 1 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service as an Office Assistant 1 and eligible for transfer under Section 70.1 of the Civil Service Law
Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties
Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines
Company
NYS Division of Homeland Security & Emergency Services
The Division of Homeland Security and Emergency Services provides leadership, coordination, and support to prevent, protect against, prepare for, respond to, recover from, and mitigate disasters and other emergencies.
Founded in 2010
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Pat Tromblee
STATE FIRE INSTRUCTOR
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