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BELAY · 5 hours ago

Sr Executive Assistant

United States

Contract

Remote

Senior Level

$30/hr - $35/hr

5+ years exp

BELAY is a company known for its people-first contractor community and modern remote work practices. The Sr. Executive Assistant will provide strategic support to senior-level executives, managing calendars, correspondence, and workflows to enhance their operational efficiency.

AccountingContent CreatorsOutsourcingProfessional ServicesVirtual AssistantWeb Development

Culture & Values

Responsibilities

Lead recurring check-ins, agendas, and executive rhythms to ensure alignment and focus

Provide polished communication support that reflects executive presence

Adapt communication style to the leader’s preferences and operating framework

Manage and optimize complex executive calendars

Lead clients in best practices for calendar management across multiple platforms

Coordinate internal and external meetings and proactively resolve conflicts

Protect executive time by prioritizing requests and anticipating needs

Provide inbox oversight with strong categorization, prioritization, and follow-up

Offers inbox management solutions across multiple email platforms

Draft and refine executive-level correspondence that reflects clarity and professionalism

Develop and refine workflows, templates, and processes to improve executive efficiency

Support decision-making through structured information, summaries, and briefs

Maintain and organize files, documents, and digital systems

Plan and manage all travel arrangements (air, hotel, ground transportation)

Prepare travel itineraries and support the executive while in motion

Coordinate meetings, retreats, conferences, and off-site events

Handle logistics, materials, agendas, follow-up actions, and communications

Maintain accurate data within CRMs and digital platforms

Recommend technology solutions based on needs, insights, and best practices

Support light social media and digital presence tasks at the executive level

Provide professional personal assistance as needed to support executive bandwidth

Handle sensitive information with confidentiality, discretion, and judgment

Qualification

Executive calendar managementDigital tools proficiencyPolished communication skillsCRM systems experienceOrganizational skillsProactivityHigh EQResourcefulnessLeadershipConfidentiality

Required

5+ years of experience supporting senior executives

Strong experience with executive-level calendar and inbox management

Polished written and verbal communication skills with the ability to adapt to client communication styles

Proficiency with digital tools, CRM systems, and common business platforms

Ability to anticipate needs, lead rhythms, and create structure in ambiguous environments

Comfortable working independently and managing multiple priorities

Available during standard business hours Monday–Friday, with occasional after-hours flexibility and a willingness to travel on occasion

Reliable home office setup with computer, webcam, smartphone, high-speed internet, and a quiet, well-lit workspace

Benefits

100% remote work with flexible schedule

Access to BELAY’s exclusive job board, a curated board of pre-vetted opportunities supporting senior leaders across industries such as Consulting, Real Estate, Nonprofit, Financial Services, and more.

Access to BELAY’s Contractor Community for a connected peer network of fellow 1099 professionals who share knowledge, exchange best practices, and support one another through templates, discussion spaces, live learning sessions, and ongoing upskilling opportunities, creating a collaborative environment designed to help you grow your skills, stay supported, and thrive as part of the BELAY network

Invoicing and payment collection handled on your behalf

Access to affordable health and financial options through our contractor benefits partner

Free access to templates, tools, webinars, and a professional peer community

Flexibility to pursue clients and hours that fit your goals (client volume is not guaranteed)

Receive ongoing support from a dedicated Client Success Consultant and Talent Specialist who partner with you throughout your engagement, helping you navigate client relationships, solve challenges, stay aligned with expectations, and access the resources you need to thrive as a BELAY contractor