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Charter Schools USA · 1 day ago

Student Rec & Syst Data Spec

Lakewood Ranch, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Charter Schools USA (CSUSA) is one of the largest education management companies in the United States, dedicated to serving over 82,000 students. The Student Rec & System Data Specialist will be responsible for collecting and entering student and school data into various systems, ensuring optimal support and compliance with state and district requirements.

Primary/Secondary Education

Responsibilities

Enters, verifies, corrects, and audits data where and when necessary; obtains additional information for incomplete documents

Ensures all data for students is up to date, accurate, and aligns between the student information system (SIS), enrollment system, and the state/district systems

Utilizes error reports to make appropriate corrections to student data

Maintain student records, attendance information, and grade reporting in SIS

Coordinate with CSUSA departments (e.g., food services, academics) to ensure tight PowerSchool integration for optimal system usage

Assist in clearing CSUSA and district error reports for proper year-long SIS database flips, and maintenance

Consults with appropriate CSUSA personnel to assist in student schedules and procedures

Enters daily attendance and maintains accurate attendance reports in both the district system and SIS

Supports system End of Year and Start of Year processes in the SIS

Enters Free and Reduced Lunch (FRL) applications into the district and company's database

Ensure all the FRL data has been entered into the state or district system

Works collaboratively with school ESE/Gifted staff members and ELL/MLL/Multi-Lingual Site Coordinator (e.g. ESOL, EL, ELL) to ensure all program data (including home language surveys) is accurate

Ensures CSUSA and district procedures related to special populations (e.g. special education, gifted, MLL, 504, MTSS) enrollment including obtaining special population student records from prior school and communicating with school program leads so special services can be provided promptly

Requests transcripts of incoming students and takes appropriate action to ensure completeness

Prepares and transmits requests for student transcripts and other official documents related to students

Consults with appropriate CSUSA staff and maintains electronic and hard-copied student records including attendance, immunization, transcripts, grades, student schedules, and procedures

Consults with CSUSA and district procedures to obtain special population student records (e.g. special education, gifted, MLL, 504, MTSS) from prior schools for new enrollees

Ensures school compliance/adherence to the district, state, federal, and CSUSA regulations guidelines regarding student records, including but not limited to attendance and grades, the Family Educational Rights and Privacy Act (FERPA), as well as assist in the development and enhancement of enrollment policies and procedures

Responds to requests for information and access relevant files in providing information

Complies with all data integrity and security policies of district, state, federal, and company. Maintains the strictest confidentiality requirements

Reviews student records to ensure current information, accuracy, and completeness with the state/district regulations and guidelines

Manage and administers registration, recommitment, and withdrawal process and associated reporting for all students

Prepares, compiles, and sorts documents for data entry into school and district/state databases

Ensure all enrollment and provided academic coding (e.g. course coding, teacher certification, class size), scheduling, and student information are accurate and optimized in the district/state system for funding

Regularly reviews state error reporting is accurate and complete

Monitors and updates information in databases to ensure funding count cycles are accurate

Enters and maintains student records, immunization, attendance information, and grade reporting into the state/district system

Attend district/state training offered on formal reporting

Cross-train others on critical Entry Data Specialist functions and be cross-trained on other critical marketing and enrollment functions

Provide status updates and progress on marketing and enrollment-related projects

Prepares a variety of enrollment, registration, and application reports for school leadership

Qualification

Student Information System (SIS)Data EntryMicrosoft OfficeFederalState RequirementsDigital MarketingBilingualCommunication SkillsOrganization SkillsTeam Collaboration

Required

2-year college degree/equivalent experience (required) or higher (preferred)

Minimum of 2 years relevant experience

Excellent organization, time management, and follow-up skills

Must be able to present a professional office with great customer service skills

Must have a positive attitude and be able to collaborate with others, while helping to maintain a pleasant working environment

Must be detail oriented

Ability and willingness to work successfully with students, parents, and staff

Must pass a background check

Ability and willingness to take directions

Excellent references including attendance and punctuality

Demonstrates excellent oral (including presentations), written, interpersonal (active listening), skills and ability in negotiating and influencing, professional phone etiquette

Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on the highest level of quality

Has the ability to use and engage social media (e.g. Facebook, Instagram, Twitter, YouTube) and digital marketing to promote the school and CSUSA

Demonstrates proficient experience with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), and email communications

Possesses detailed knowledge of Federal, State, and local requirements for K-12 schools and charter school law preferred

Has the ability to work and interact with individuals at all levels of the organization

Has the ability to organize, prioritize and manage multiple priorities

Has the ability to establish a set of operating principles and routines, driving projects to completion, while insisting on the highest level of quality

Possesses excellent communication skills: oral (including presentations), written, interpersonal (active listening)

Has the ability to be at work consistently, to be on time, to follow instructions, to respond to management direction, and to solicit feedback to improve performance

Possesses good knowledge of company and departmental policies and procedures

Leads by example in adherence and knowledge of the CSUSA and the school's vision, mission, values, and value proposition demonstrated by the commitment to act in an ethical manner using behaviors that promote a team concept

Follows through on duties and projects assigned

Participates in and completes training programs offered to increase skill and proficiency related to assignments

Reviews current developments, literature, and technical sources of information related to job responsibility

Follows company policies, and federal and state laws

Ensures adherence to good safety procedures