Havas New York · 3 weeks ago
Travel Manager
New York, NY
Full-time
Hybrid
Senior Level
$85K/yr - $90K/yr
5+ years expHavas New York is a global leader in media planning and buying, and they are seeking a detail-oriented Travel Manager to enhance their travel processes. The Travel Manager will be responsible for managing travel service providers, negotiating contracts, and ensuring that travel arrangements align with the company's needs.
Marketing & Advertising
Hiring Manager
Danny Mora
Responsibilities
Constantly looking for travels spent reduction opportunities in coordination with Indirect Procurement (in charge of negotiation)
Monitor spends in CONCUR / Travel Agency Reports (by supplier, by entity, trends, …) with IdP commodity buyer
Identify savings opportunities for further IdP negotiation
Monitor KPI and actual billing from CONCUR and Travel Management Company
Ensure better compliance vs global policy from Havas employees
Develop and implement corporate travel policies
Define and execute data analytics based on actual data to track deviances vs policy
Communicate with organization management results analysis on main issues
Coordinate internal control and internal audit, when necessary
Push in all Havas agencies for digitalization (no more paper) when possible
Push for continuous process improvement and standardization
Ensure CONCUR is widely used (no local tools)
Promote a core model for all Havas agencies
Reduce cash advance as much as possible
Work with IT to automate interfaces master data synchronization
Ensure CONCUR core model is consistent
Provide advice on travel documents and insurance
Propose updates of local Travel Policy for HR and Finance validation
Support Q&A on Global / Local Travel Policy
Propose changes
Manage validation by HR
Update communication tool in Havas with best practices and Q&A
Point of contact with travel suppliers:
Point of contact for CONCUR and Travel Management company
Inform travelers of CONCUR, TMC’s warning messages / alerts
Maintain with CONCUR and TMC’s list of critical blocking points, activate an action plan to solve them
Ensure compliance with procedures and service quality
Stay informed about travel industry trends and best practices
Stay updated through workshops, seminars, and industry conferences
Point of contact with travelers and travel arrangers:
Collect complaints, travel problems and find solutions with suppliers
Ensure compliance with procedures and service quality
Assist Travelers and travel arrangers (EAs)
Propose travel trainings
Qualification
Required
Proven work experience as a Travel Manager
Knowledge of international travel regulations, customs and currencies
Knowledge of T&E reporting and processing
Working knowledge of MS Office software
Excellent communication (oral and written) and negotiation skills
Well-organized and reliable
An analytical mind with strong business acumen
Customer-oriented approach
High school diploma or equivalent; bachelor's degree is preferred
At least 5 years' professional experience in Travel management context
Professional experience in an advertising / communication context is a plus
Focus on rigor, analytical skills
Strong ability to communicate across global / local organization
Ability to work in a matrix organization in Shared Services, Finance, Purchasing and HR functions
Responsiveness and problem resolutions skills
Experience in CONCUR is a real plus
English language mandatory (another language like French is a plus)
Minimum of 5 years work experience in the business travel industry, corporate travel operations, hotel industry, or travel technology area required
College degree highly desired
Company
Havas New York
Hi, we’re Havas New York, the flagship Havas office in North America. We are a creative agency that is part of an integrated, global network.
51-200 employees
H1B Sponsorship
Havas New York has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2021 (1)
Funding
Current Stage
Growth StageLeadership Team
Patrick Burke
Chief Data & Privacy Officer
Company data provided by crunchbase