PD Systems ยท 1 week ago
Administrative Assistant (Yermo, CA)
Yermo, CA
Full-time
Onsite
New Grad, Entry Level
$31.57/hr - $31.57/hrPD Systems LLC is a nationwide company that provides contracted services to the United States Government, specifically in power distribution, transportation, and vehicle and facilities maintenance. They are seeking an Administrative Assistant to provide support for efficient office operations and maintain workplace relationships.
ConsultingInformation TechnologyLogisticsSupply Chain ManagementTraining
Responsibilities
Provides administrative support to ensure efficient office operations
Maintains physical and digital filing systems
Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors
Responds to emails and other digital queries and correspondence in a timely manner
Manages calendars for senior staff, including making travel arrangements
An expert at Microsoft Office 365(Excell/Word/PPT)
Drafts and edits letters, reports, and other documents
Inputs and updates information in databases and spreadsheets
Prepares meeting agendas and takes meeting minutes
Coordinates logistics for meetings, including room setup and catering
Uses Adobe to create and manipulate PDF documents
Operates and maintains office equipment, including printers, copiers, and fax machines
Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
Research as requested and compiles and summarizes information for reports or presentations
Works closely with other administrative staff and supports other colleagues as needed
Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
Ensures that deadlines are met and adapts to changing priorities
Presents a positive and professional image for the organization
Other duties as assigned
Qualification
Required
Efficient and detail-oriented
Skilled in developing and maintaining workplace and customer relationships
Provides administrative support to ensure efficient office operations
Maintains physical and digital filing systems
Answers phone calls and directs callers to appropriate personnel
Schedules appointments
Signs for incoming packages
Assists clients and other visitors
Responds to emails and other digital queries and correspondence in a timely manner
Manages calendars for senior staff, including making travel arrangements
Expert at Microsoft Office 365 (Excel/Word/PPT)
Drafts and edits letters, reports, and other documents
Inputs and updates information in databases and spreadsheets
Prepares meeting agendas and takes meeting minutes
Coordinates logistics for meetings, including room setup and catering
Uses Adobe to create and manipulate PDF documents
Operates and maintains office equipment, including printers, copiers, and fax machines
Works with maintenance staff and outside vendors to ensure office equipment is in good working order
Ensures office supplies are always on hand
Research as requested and compiles and summarizes information for reports or presentations
Works closely with other administrative staff and supports other colleagues as needed
Works with sensitive information with discretion to maintain confidentiality and security
Ensures compliance with privacy policies and regulations
Ensures that deadlines are met and adapts to changing priorities
Presents a positive and professional image for the organization
Company
PD Systems
A systems integration firm with technology enhanced domain expertise in Logistics, Engineering, Acquisition, Maintenance and Training.
Founded in 2007
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brent Wildasin
Chief Executive Officer
Dawn Legere
Chief Operating, Human Resource and Financial Officer
Company data provided by crunchbase