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Johnson & Johnson · 5 days ago

Lead Assistant, Legal Support

New Brunswick, New Jersey, United States of America

Full-time

Hybrid

Mid, Senior Level

$63K/yr - $101K/yr

5+ years exp

Johnson & Johnson is a leader in healthcare innovation, dedicated to improving health outcomes globally. They are seeking a Lead Assistant, Legal Support to provide administrative support to their Global Innovative Medicine Business Development & Global External Innovation Legal team in New Brunswick, NJ. The role requires strong organizational skills and the ability to manage various administrative tasks while ensuring effective communication and collaboration within the team.

Hospital & Health Care

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Responsible for calendar management and coordinating schedules

Coordinate complex schedules and travel arrangements

Coordinate conference room scheduling and catering for larger meetings as needed

Submit and reconcile expense reports in Concur

Manage confidential business documentation: emails, correspondence, files, and documents with the highest level of professionalism

Assist in the preparation of high caliber presentation materials

Manage special projects and ad-hoc requests as needed

Be the face of the team when hosting team meetings or visitors while they are onsite

Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff

Provide backup for other Administrative Assistants and/or Global Legal Organization team members as needed

Qualification

MS Office SuiteJ&J Systems/PortalsGlobal calendaringProject ManagementAnalytical ReasoningOffice AdministrationCommunicationProblem SolvingTeamwork

Required

A High School diploma or equivalent

A minimum of 5 years as an assistant supporting executives, their direct reports, and their teams

Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint, and Teams

Proficiency in J&J Systems/Portals: Concur, AMEX Travel, Summit, AskGS, and IRIS

Global calendaring experience in a complex matrixed environment understanding time zone impacts to meetings and travel schedules

Strong verbal, written communication, interpersonal skills, and attention to detail

Excellent analytical, problem-solving, organizational and prioritization skills

Self-motivated and must possess the ability to work independently with minimal supervision

Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams

Proven ability to build and support strong, positive relationships with internal and external business partners

Display business and emotional intelligence

Demonstrate accountability for role responsibilities and actions

Maintain the highest standards of integrity

Preferred

A Bachelor's degree

Project Management experience

MS Project

MS Forms

MS Visio

MS Copilot

Excel Pivot Tables

OneNote

SharePoint

Home content management

eMarketplace experience

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

Company

Johnson & Johnson

Glassdoor4.2

At Johnson & Johnson, we believe health is everything.

Founded in 1886

New Brunswick, NJ, US

10001+ employees

http://www.jnj.com

H1B Sponsorship

Johnson & Johnson has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (48)

2024 (56)

2023 (58)

2022 (59)

2021 (44)

2020 (27)