PGIM · 1 week ago
Executive Support and Project Coordinator
Newark, NJ, USA
Full-time
Hybrid
Senior Level, Lead/Staff
$76K/yr - $125K/yr
15+ years expPGIM is a leading financial services firm, and they are seeking an Executive Support and Project Coordinator to manage and lead the development and execution of strategic initiatives. The role involves providing high-level administrative support to senior executives, coordinating travel arrangements, and managing relationships with internal and external stakeholders.
Asset Management
Responsibilities
Serves as department’s principal point of contact for senior-most leaders internal and external to Prudential
Manages calendars for principals including prioritization of meetings
Manages relationships with executive assistant and office management teams both internally and externally; manage relationships with Office of the CEO and other external CEOs/ Executives
Plan and schedule various high-level meetings with internal executives including Prudential’s leadership team
Utilizes storytelling and visualization skills to develop Board and executive leadership team ready PowerPoints from provided notes, including expansion of content writing and formatting
Coordinates domestic and internal travel arrangement and itineraries
Prepare, submit, and track expense and travel vouchers
Answer and screen incoming calls or requests and manage as appropriate
Screen, route, and prioritize email and other written correspondence
Provide advance-level editing for several types of high-level meetings
Qualification
Required
At least fifteen years of executive assistant experience supporting senior level executives
Proven ability to work in and succeed in a fast-paced and ever-changing environment
Track of exceptional support for senior most-level executives
Strong communication skills, both written and verbal
Advanced PowerPoint and MS Office suite of skills including data visualization skills
Exceptional people skills with the ability to build relationships internal and externally
Demonstrated initiative-taking approaches to problem-solving with strong decision-making capability
Forward thinking, actively seeking opportunities for improvement and proposing solutions
Strong organizational skills with meticulous attention to detail
Ability to establish and successfully navigate networks internally and externally
Demonstrate ability to operate in a team environment, working with other administrative and professional staff
Possesses a high-level of initiative and ability to anticipate issues
Proactive in providing realistic and potential solutions, and making precise, accurate and timely judgements
Ability to work independently and manage his/her workload (and the work of others) under deadlines
Prior experience working in a corporate atmosphere is desirable
The role will be Hybrid out of the Newark NJ location and requires flexibility
Benefits
Market competitive base salaries, with a yearly bonus potential at every level.
Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
Company
PGIM
PGIM is a money manager whose clients rely on their risk management expertise, intellectual capital, and innovative solutions. It is a sub-organization of Prudential Financial.
1001-5000 employees
H1B Sponsorship
PGIM has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (12)
2023 (8)
2022 (8)
2021 (7)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Jakob Wilhelmus
Director, Thematic Research
Recent News
2026-01-12
2026-01-12
Investing.com
2026-01-12
Company data provided by crunchbase