J. Derenzo Companies · 2 weeks ago
Project Administrator
Brockton, MA
Full-time
Onsite
Entry, Mid LevelJ. Derenzo Co. is seeking a detail-oriented and proactive Project Administrator to support their project management team. This role is critical in ensuring smooth coordination between field operations, subcontractors, vendors, and clients, assisting in project planning, documentation, and compliance.
Building MaterialReal Estate
Responsibilities
Project Coordination
Assist Project Managers in planning, scheduling, and tracking project milestones
Maintain project documentation including contracts, change orders, RFIs, submittals, and close-out packages
Enter purchase orders into Sage 300 CRE following project management approval
Commit costs and allocate to appropriate job codes
Maintain and update buyout logs; distribute to vendors and archive in project folders
Maintain and update tracking logs, including Slip Logs and ACH Logs
Prepare pricing and route documents for project manager approval
Scan and submit slips and supporting documentation to project owners as required
Coordinate bond requests with the insurance broker
Manage execution process including obtaining signatures and corporate seals
Scan and distribute finalized documents via mail and digital archive
Process and track COI requests to ensure subcontractor and vendor compliance
Submit monthly workers’ compensation reports as required by Owner Controlled or Contractor Controlled Insurance Programs
Assist with job setup and close out procedures
Manage insurance documentation and subcontractor compliance paperwork
Process and issue subcontracts and subcontract change orders
Track and follow up on outstanding COIs, executed subcontracts, and change orders
Manage tax-exempt forms and ensure proper documentation is on file
Qualification
Required
Bachelor's degree in Construction Management, Business Administration or related field
Work experience as a Project Administrator, Project Coordinator or similar role
Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link
Solid organization and time management skills
Preferred
Experience in the construction industry
Strong organizational skills
Proficiency in Primavera or Microsoft Projects
Company
J. Derenzo Companies
For over 75 years, J.
Founded in 1964
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase