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Penn State University · 1 week ago

Administrative Specialist - Bellisario College of Communications

Penn State University Park

Full-time

Onsite

Entry, Mid, Senior Level

$38K/yr - $61K/yr

2+ years exp

Penn State University is seeking an Administrative Specialist for the Bellisario College of Communications. This role will provide essential support to department heads and assist with various administrative tasks, including scheduling, travel arrangements, and office support.

Higher Education

No H1B

Responsibilities

Schedule meetings and provide calendar support

Arrange travel plans for faculty and guests

Gather receipts and submit financial information on behalf of faculty

Make initial contact with guest speakers and ensure the appropriate staff are informed of their visit

Organize travel, logistics, invoicing, and related details for class field trips

Attend department meetings and take notes as needed

Track all Bellisario College student award placements

Support Undergraduate Teaching and Undergraduate Research Assistant Programs, including handling assistance requests, job postings, onboarding, and student hiring

Serve as the first point of contact for students before transferring them to the professor teaching the class

Provide front-facing office support, including desk coverage

Provide event support at University Park or during student trips as needed

Qualification

Microsoft OfficeSAP ConcurLionPathPSUBuy25LiveCustomer service skillsCommunication skillsOrganizational skillsAttention to detail

Required

Experience with Microsoft Office is required

If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree, 4+ years of relevant experience; or an equivalent combination of education and experience accepted

If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS), 2+ years of relevant experience; or an equivalent combination of education and experience accepted

Employment with the University will require successful completion of background check(s) in accordance with University policies

This position requires that you operate a motor vehicle as a part of your job duties

A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S

Preferred

Familiarity with LionPath student system, SAP Concur, and other financial systems is preferred

Experience with and or ability/willingness to learn student, financial, employee, and reporting information systems such as SAP Concur (travel and expense reporting system), PSUBuy (Penn State's shopping portal), 25Live (room reservation system), and LionPath (student portal) is preferred