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BELAY · 2 days ago

Executive Assistant

United States

Contract

Remote

Entry, Mid Level

$20/hr - $23/hr

1+ years exp

BELAY is a company that emphasizes flexibility and meaningful work, seeking to support leaders effectively. As an Executive Assistant, you will provide high-quality operational support, manage calendars, and help clients improve their workflows and communication. This role is designed for professionals who want to make a lasting impact while working remotely.

AccountingContent CreatorsOutsourcingProfessional ServicesVirtual AssistantWeb Development

Culture & Values

Responsibilities

Manage calendars, scheduling, and appointment coordination

Organize inboxes and support email follow-through

Prepare, edit, and maintain documents, presentations, and spreadsheets

Coordinate meeting logistics, travel arrangements, and events

Maintain accurate data and records within CRMs and digital tools

Create and refine workflows, checklists, and systems that improve efficiency

Support recurring operational tasks and small projects with consistency

Anticipate routine needs and remove small friction points proactively

Communicate clearly and professionally in ways that reflect each client’s brand

Provide dependable follow-through and consistent updates

Educate clients on effective Assistant-client workflows and simple operational best practices

Recommend tools, organization methods, or time-saving adjustments when appropriate

Use Google Workspace, Microsoft Office, project management tools, and CRMs confidently

Apply AI thoughtfully to increase efficiency, clarity, and speed without losing the human touch

Suggest simple automations, tools, or processes that help clients stay organized

Qualification

Administrative supportDigital tools proficiencyCommunication skillsAIAutomationAttention to detailProactive supportResourcefulnessService-minded approachProblem-solvingEmotional intelligence

Required

1–3+ years of administrative or operational support experience

Availability during standard business hours, Monday–Friday

Strong written and verbal communication skills

High attention to detail with reliable follow-through

Comfortable using modern digital tools, CRMs, and workflow platforms

Reliable computer (8GB RAM or more), high-speed internet, and a quiet home workspace

Ability to participate in video calls regularly

All applicants may be subject to an identity and background check prior to receiving a contract offer

Preferred

Preference for contractors who can commit to at least 12 months of service for continuity

Benefits

100% remote work with flexible hours

Access to BELAY’s exclusive job board, a curated board of pre-vetted opportunities across multiple industries, with the flexibility to apply for engagements that align with your strengths and experience

Invoicing and payment collection handled on your behalf

Affordable health and financial options through our contractor benefits partner

Access to BELAY’s Contractor Community for a connected peer network of fellow 1099 professionals who share knowledge, exchange best practices, and support one another through templates, discussion spaces, live learning sessions, and ongoing upskilling opportunities, creating a collaborative environment designed to help you grow your skills, stay supported, and thrive as part of the BELAY network.

Ability to choose clients and monthly hours that fit your lifestyle

Receive ongoing support from a dedicated Client Success Consultant and Talent Specialist who partner with you throughout your engagement, helping you navigate client relationships, solve challenges, stay aligned with expectations, and access the resources you need to thrive as a BELAY contractor.