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Penn State University · 3 days ago

Administrative Support Manager - Cell and Biological Systems

Hershey, PA

Full-time

Onsite

Senior Level, Lead/Staff

$51K/yr - $74K/yr

8+ years exp

Penn State University is seeking an Administrative Support Manager for the Department of Cell and Biological Systems. The role involves overseeing administrative activities, managing budgets, coordinating human resources functions, and leading staff members while ensuring operational effectiveness and compliance with policies.

Higher Education

No H1B

Responsibilities

Lead staff members, including hiring, development, and performance management

Oversee the administrative processes for department, establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness

Manage budgets for assigned areas; approve expenditures, prepare financial and operational reports, and partner with financial offices to plan and forecast short and long range budgets

Implement unit wide projects/initiatives including recommending action steps, leading communication plans, contributing to goals and objectives, and assessing effectiveness

Direct and coordinate facility usage including room reservations, building access, and safety policies; serve as liaison to communicate facility needs

Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures

Collaborate with internal unit and University-wide offices to ensure compliance related to areas of safety, health, risk management, and records; interpret and enforce adherence to administrative and academic policies

Coordinate human resources administration activities including form processing, payroll transactions, and employee record maintenance; provide input and recommendations related to staffing needs for assigned area

Oversee the collection and analysis of data or information to be used in reports, unit communications, and proposals

Coordinate unit or department wide processes such as hiring, promotion and tenure, visas, and faculty searches; ensure documents are accurate and complete and deadlines are met; translate policies and best practices into unit specific procedures

Represent the Department with both internal and external stakeholders and strategically foster relationships

Interview, train, and direct the work of other support staff, students, and wage payroll personnel

Use data driven assessment to identify areas of improvement, optimize operational effectiveness, and make recommendations to leadership on process and procedure changes

Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities

Qualification

Budget managementHuman resources coordinationEvent managementData analysisSupervisory experienceStrategic planningCollaborationProblem solvingCommunication