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Board of Miami County Commissioners (Ohio) · 6 days ago

Community Awareness and Opportunities (CAO) Administrative Assistant - Part Time

Troy, OH

Part-time

Onsite

New Grad, Entry Level

$15.58/hr - $22.26/hr

The Miami County Board of Developmental Disabilities is seeking an Administrative Assistant to provide support to various departments. The role involves organizing administrative duties, assisting with events, and maintaining communication with community contacts while ensuring confidentiality and compliance with agency policies.

Government Administration

Responsibilities

Responsible for completing, organizing, analyzing and tracking all administrative duties of the CAO department

These include preparing a variety of complex and confidential materials to include, but not limited to, correspondence, reports, charts, statistical tables, from either minimal oral or written instructions

The incumbent must be capable of handling multiple tasks, prioritizing and maintaining complete organization of those tasks and records for the department and for those who may require or receive or provide information

Assists with planning, coordinating and implementing agency events

This includes attending planning meetings, working with staff to promote the event, corresponding with attendees, completing purchase order paperwork, running errands to purchase supplies, setting up, contributes to serving as an event host/hostess, and tearing down/clean-up of events

Maintains the distribution lists for newsletters and ensures distribution timelines are met

Creates Community Connections Department registration forms and uses efficient processes for filing all documents electronically and in paper form related to all scheduling

Assists with balancing of accounts for Recreation, Special Olympics and Aktion Club

Assists with maintenance of Community Connections software

Provides back-up support for other Administrative Assistants as needed or requested

Completes requests from other MCBDD managers or directors as requested

Functions as back-up for the front desk as needed

Qualification

Customer serviceMicrosoft Office SuiteOrganizational skillsWritten communicationSpoken communicationAttention to detailHandle multiple tasksSensitivity to diverse beliefsWork independently