Boston Chauffeur Inc · 1 week ago
Office Manager/Bookeeper
Peabody, MA
Full-time
Onsite
Mid Level
3+ years expBoston Chauffeur Inc is a leader in luxury ground transportation, providing world-class service to corporate and private clients. They are seeking an Office Manager who will oversee day-to-day operations, ensuring smooth business processes, accurate financial management, and strong team support.
AutomotiveRentalTravel
Responsibilities
Oversee daily office operations and ensure a clean, organized, and professional work environment
Manage QuickBooks functions including invoicing, accounts payable/receivable, reconciliations, and expense tracking
Process payroll, employee reimbursements, and assist with financial reporting
Support HR operations including onboarding, benefits administration, compliance, and maintaining employee records
Coordinate with vendors, service providers, and building management to ensure operational efficiency
Plan and organize internal meetings, company events, and staff communications
Serve as a central point of contact for staff and leadership on administrative and HR matters
Qualification
Required
3–5 years of professional experience in office administration, workplace operations, or facilities management
Experience coordinating logistics for meetings and events (on-site and off-site)
Familiarity with vendor management, building operations, or workplace services
Strong organizational skills with the ability to manage multiple priorities and deadlines
Excellent communication and interpersonal skills; polished and professional demeanor
Proficiency in QuickBooks and Microsoft Office 365 and Google Suite
Familiarity with collaboration tools such as Slack
Approachable, reliable, and customer-service oriented
Proactive and hands-on with a 'get it done' attitude
High degree of confidentiality, discretion, and professionalism
Flexible and adaptable; thrives in a fast-paced, dynamic environment
Acts as a cultural ambassador — ensuring the office reflects Boston Chauffeur's values of excellence, teamwork, and integrity
Full-time, in-person role at our Peabody, MA office
Willingness to support occasional early or late hours during company events or peak periods
Preferred
Experience in a small business or service-based environment preferred
Professional, dependable, and motivated by excellence
Enjoys being the 'go-to' person for office needs, logistics, and team support
Brings a positive, collaborative energy to the workplace
Takes pride in upholding a first-class standard in everything they do
Office management: 5 years (Preferred)
Benefits
Competitive salary based on experience
Health and dental insurance
Paid time off and holidays
401(k) plan (if applicable)
Opportunities for professional growth
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Company
Boston Chauffeur Inc
Premium worldwide chauffeured services specializing in corporate transportation. Airport transfers including FBO arrivals, road shows and groups.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mark Kini
President & CEO
Company data provided by crunchbase