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NEOGOV · 1 day ago

Court Clerk II SR

Austin, TX

Full-time

Onsite

Mid, Senior Level

$56K/yr - $68K/yr

4+ years exp

NEOGOV is seeking a Court Clerk II SR to manage the judge’s caseload and ensure effective court proceedings. The role involves overseeing court operations, processing legal documents, and providing training to new employees.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Serves as a lead worker for all court clerks. Answers staff questions related to processes and procedures. Supervises, monitors, prioritizes and makes decisions on workload schedules. Schedules substitute coverage when needed. Trains permanent and temporary staff. May assist in preparing, updating training manuals, work guides and community resource information. Reviews employee work for accuracy and adherence to deadlines and performance standards. May assist the division manager in the hiring process and advise on performance appraisals and other personnel actions

Coordinates with division manager to develop, monitor and evaluate team's operational plans within established guidelines. Keeps division manager informed of issues within the work unit. Makes recommendations to division manager regarding improvements to department policies and workflow. Directs problem-solving efforts for team in complex case management issues. Responds to customer complaints. Serves as subject matter expert and resource person relating to state rules, regulations and requirements

Independently processes court documents, such as petitions, indictments or complaints initiating a court case in accordance with statutory requirements and enters data into the case tracking system with the appropriate codes. Notifies appropriate authorities of filing when required by law

Prepares and issues citations, writs (attachment, habeas corpus, execution, sequestration, supersedes) abstracts of judgment, capiases, warrants, injunctions, protective orders, subpoenas, restraining orders, and notices according to statutes, rules or court orders. May perform accounting related duties, such as calculating judgment amounts, preparing bills of cost, issuing writs of execution and abstracts of judgment

Responds to legal and administrative inquiries by clients. Prepares legal documents in the adjudication and disposition of cases for judge's signature. Reviews orders signed by judge to determine further action required. Follows through on action. Receives and processes exhibits to be filed, follows through on orders for consolidation, severance or transfer. May coordinate mental health commitments with other agencies and officers of the court

Conducts review of legal documents submitted, including those submitted electronically. Determines the legal and factual issues presented and dockets the filing into the case tracking system with the appropriate code structure. Organizes, bar codes and scans documents into the document imaging system. Indexes each document by entering the appropriate category codes and descriptions so that documents can be retrieved quickly using a variety of data elements. Performs quality verification procedures on scanned documents prepared by co-workers. Directs resolution of problems with documents that are rejected in quality control. Inspects proposed orders and court records for correctness before submitting to judge

Prepares appeals, including accepting bonds, and submits them to the Appellate Court. May process, execute and distribute judgments, opinions and mandates from Appellate Court. May maintain bond forfeiture lists, submit files to court for certification by judge, process warrant requests and issuance of warrants. Maintains bond forfeiture lists for missing case files, including continuing to research location of missing case files

Prepares, assembles, processes or maintains a variety of reports, logs, forms and official documents generated from court proceedings, such as minutes, abstracts, rulings, orders, criminal commitments, statistics and reports. Makes certified copies, uses appropriate legal terminology and format, ensures all necessary items/paperwork are available, submits orders for judge's signature and/or copies, files and distributes documents, as required. Acts as liaison. Maintains assigned courtroom schedule. Tracks cases submitted to the court. Maintains control of and acts as custodian of exhibits. Reviews orders and filings. May operate electronic courtroom equipment under direction of judge

Assists the judge in the jury selection process. Maintains jury records and records excuses and strikes. Establishes and manages communication system with jurors assigned to court

May work with cashiers to appropriately assess, collect, and receipt fees based upon the application of established rules, laws and policy. Makes sure that cash, checks, vouchers and credit card balances are accurate and balanced. Completes deposit slips and prepares deposits

Serves as primary contact and works with County Courts at Law, Probate Court, Sheriff's Office, Community Supervision, Austin Police Department, Texas Department of Public Safety, defense attorneys, County and District Attorney's Office, defendants, executors, administrators, guardians, interested parties and the general public regarding status, disposition, pending actions, warrant status, etc. of individual cases and defendants' actions. Keeps judge abreast of case changes

Attends docket call, court hearings and trials, as required by the court. Routes daily scheduled assigned causes of action on the docket to the courtroom and returns same to the County/District Clerk/Justice of the Peace office. Reviews documents submitted in court and determines case impact and makes appropriate notations. Reviews and verifies orders signed by a judge to determine required action and follows through on actions such as orders for consolidation, severance, or transfers and conducts research on cases, as required by the judge

Reviews and verifies case documents, makes appropriate notations, processes documents and files for data entry and issues. Enters case dispositions into computer to ensure proper tracking by affected agencies. Reviews additional court case documents to determine and follow through on action

Prepares and issues subpoenas, writs, capiases, commitments, bench warrants, summons, bond forfeiture set asides, release/recall cards, posted notices, citations, writs, letters testamentary, letters of administration, letters of guardianship, and other related documentation in compliance with statutes, rules, case law and customer requests

Prepares post-judgment documents such as, writs of habeas corpus and writ of attachment. Locates and amends commitments, as required. Issues jail commitments to Out-of-County agencies and electronic monitoring to ensure compliance with court sentencing orders and execution of commitments, and obtains fingerprints of defendant on court orders, as required

Coordinates and assists courts in the impaneling of jurors, preparation of jury lists, certification of list, issuance of lists of interested parties, administration of oaths, and determination and submission of payment vouches

Prepares appeals and appeal transcripts to Appellate Court, prepares actions on requests from Appellate Court, including opinions, mandates and supplemental transcripts. Delivers lower court appeals to County Court and takes appropriate action. Executes opinions and judgments in municipal

May maintain bond forfeiture lists, submit files to court for certification by judge, process warrant requests and issuance of warrants. Maintains bond forfeiture lists for missing case files, including continuing to research location of missing case files

Performs other job-related duties as assigned

Qualification

Criminal justice systemLegal terminologyDocument processingWorkflow managementSupervisory experienceData entryCourtroom technologyCustomer serviceReport preparationCommunication skills

Required

Associate's degree in Criminal Justice, Public Administration, Business Administration or a directly related field AND four (4) years of responsible clerical experience, including familiarity with legal procedures, terminology, the court system and customer service, and including some experience in supporting a court system, and including two (2) years of supervisory experience

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job

Knowledge of criminal justice system policies and procedures

Knowledge of legal terminology, principles, procedures, documents and forms

Knowledge of office procedures and protocol

Knowledge of scanning equipment and document control

Knowledge of County Court at Law Systems

Knowledge of warrant process

Knowledge of criminal justice procedures to handle bond forfeiture cases (County Attorney's Office)

Knowledge of relevant statutes and rules of court

Knowledge of litigation procedures

Knowledge of appeal process from lower courts

Knowledge of workflow management

Knowledge of personnel management

Knowledge of business letter writing, grammar and punctuation, and report preparation

Skill in monitoring, scheduling and assigning work

Skill in communicating with attorneys or judges related to case information

Skill in drafting correspondence

Skill in data entry and computer systems

Skill in analyzing legal documents

Skill in coordinating the review and processing of legal documents

Skill in calculating and collecting money

Skill in operating a variety of modern office equipment, including a computer

Skill in both verbal and written communication

Ability to supervise, train, assign and monitor work assignments

Ability to compile and generate reports

Ability to effectively monitor workflow

Ability to interpret and process legal data

Ability to operate complex databases

Ability to work under minimal direction

Ability to make independent decisions based on the requirement of statutes, policies and procedures

Ability to handle high volumes of detail-oriented work and delegate

Ability to handle multiple tasks simultaneously

Ability to effectively deal with dissatisfied customers

Ability to prioritize and work independently

Ability to establish and maintain effective working relationships with County employees and officials, judges, attorneys, representatives of outside agencies, and the general public