Mintz · 3 weeks ago
Document Specialist
Greater Boston
Full-time
Hybrid
Mid, Senior Level
$95K/yr - $105K/yr
7+ years expMintz is a firm seeking a Document Specialist to provide document-related support to attorneys, professionals, and staff across all offices. The role involves responding to document requests, producing and editing documents, troubleshooting user issues, and maintaining a high level of technical knowledge of the firm's software applications.
AdviceConsultingLegalProfessional Services
Responsibilities
Respond to requests from users and be part of a team which actively monitors and responds to all document-related requests
Produce and edit complex documents using expert word processing and advanced software knowledge
Troubleshoot user issues using best practices, internal tools, and standard troubleshooting techniques
Complete general editing tasks as directed
Transcription, clean and/or format documents, and convert documents to/from different software packages
Produce organizational charts, presentations, letters and mail/label merges
Maintain a high level of technical knowledge of the Firm’s software applications and procedures
Monitor and follow up on all requests to ensure proper resolution, and user satisfaction
Operate with a high degree of independence and use judgment to resolve complex document production problems. Keep peers, and supervisor informed of trends, significant problems and unexpected delays
Adjust to departmental staffing issues and coordinate workload with team members
Assume additional responsibilities as requested
Qualification
Required
College degree or relevant work experience required
7+ years' secretarial or administrative experience in a law firm
Experience working with/editing PDF documents
Knowledge of Court system is required
Knowledge of filing documents with courts and other agencies
Possess excellent written and verbal communication skills
Strong organizational and administrative skills
Excellent attention to detail and ability to execute through to completion
Creative problem-solving skills, reasoning ability and logical thought process
Ability to work under pressure, prioritize competing demands and meet various deadlines
Ability to professionally interact and collaborate with colleagues at all levels
Ability to work independently and as part of a team
Outstanding sense of customer service
Enthusiastic, proactive and positive attitude
Ability to handle confidential matters with discretion
Must be self-motivated to produce quality work
High level of integrity and honesty
Excellent computer skills, including advanced knowledge of Microsoft 365 package, specifically in Microsoft PowerPoint
Experience with DocXTools and Litera required
Ability to quickly get up to speed and master new applications and software is critical
Strong ability to troubleshoot in applications and software
Flexibility to work overtime when necessary
Preferred
CA Court Filing Experience preferred, but not required
Benefits
Comprehensive benefits package
Company
Mintz
Mintz is a general practice, full service law firm servicing public corporations, privately held businesses and entrepreneurs.
1001-5000 employees
H1B Sponsorship
Mintz has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (3)
2023 (2)
2022 (2)
2021 (4)
2020 (8)
Funding
Current Stage
Late StageLeadership Team
Jason McCord
Chief Operating Officer
Will Perkins
Member
Recent News
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2025-11-01
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