Apply on Employer Site

FirstService Residential · 2 weeks ago

Legal Contract Administrator

Plantation, FL

Full-time, Contract

Onsite

Entry Level

1+ years exp

FirstService Residential is seeking a Legal Contract Administrator to support contract-related activities. The role involves generating contract proposals, maintaining databases, and assisting legal staff with contract tasks while ensuring compliance with policies and ethical standards.

Property ManagementReal Estate

Responsibilities

Generate contract and addendum proposals in accordance with policies, legal requirements and contract specifications with a high degree of accuracy and within established timeframes

Maintain and update information in computer databases for new, existing and lost clients, as per established contract management procedures with a high degree of accuracy and within established guidelines

Assist internal and external contacts by addressing routine contract-related queries, questions, requirements and concerns. Escalate items to supervisor as necessary

Input project or contract information into appropriate databases maintaining accuracy and checking for completion. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information

Assist Legal staff for contract-related tasks

Conduct business at all times with the highest standards of personal, professional and ethical conduct

Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies

May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines

Ensure all safety precautions are followed while performing the work

Follow all policies and Standard Operating Procedures as instructed by management

Perform any range of special projects, tasks and other related duties as assigned

Qualification

Contract managementMicrosoft Office proficiencyCustomer service skillsVerbalWritten communicationMultitasking skillsDetail orientedOrganizational skillsCritical thinkingProblem solvingTeamworkSelf-driven

Required

Associate's Degree in Business or related field from an accredited college or university; and one to three years' administrative experience; or equivalent combination of education and related experience

Excellent customer service skills

Excellent verbal and written communication skills

Detail oriented and strong organizational and multitasking skills

Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, PowerPoint, and Outlook

Strong proficiency researching the Internet

Ability to work with highly sensitive or confidential information

Ability to meet deadlines and work well under pressure

Ability to work in a team environment as well as independently and be self-driven

Critical thinking, problem solving, judgment and decision-making abilities