San Juan College · 3 weeks ago
Operations Coordinator, Contract Training
Santa Fe Community College, Santa Fe, NM
Full-time
Onsite
Entry Level
$45K/yr - $62K/yr
2+ years expSanta Fe Community College is dedicated to providing educational opportunities and training programs. The Operations Coordinator, Contract Training, is responsible for overseeing the college's Contract Training program, managing enrollment processes, and supporting instructors while ensuring compliance with grant requirements.
EducationHigher EducationUniversities
No H1B
U.S. Citizen Only
Responsibilities
Works collaboratively with Human Resources and Payroll to hire Contract Training instructors and staff and leads new instructor orientation and new instructor onboarding
Creates procurement, contract and payroll process for creating and issuing contracts, purchase orders, third-party payments, and reimbursements for CT instructors
Schedules classes and events for CT college and third-party contract classes using scheduling software. Investigates and resolves room conflicts to ensure smooth class operations. Schedules off-campus courses, facilitates field trip classes and events, reserving college transportation for courses when needed
Enrolls students in all CT college and third-party vendor classes. Sends enrollment invoices to Accounts Receivable for invoicing
Receives and files all required instructor-generated paperwork
Produces timely and accurate data and reports for local, state, federal audit compliance
Provides department supervisor with supporting materials for grant procurement and compliance. Communicates directly with grant accountants to deliver requested information. Collaborates with other community programs to ensure fulfillment of grant requirements
Prepares work orders for maintenance and repair needs of offices, classrooms and public spaces to ensure all equipment is ready for class instruction
Purchases all instructional supplies, materials and equipment to ensure teachers have the necessary teaching tools
Contributes to production of marketing materials, campaigns, and catalogs to bolster the program’s visibility and student engagement
Qualification
Required
Bachelor's Degree in Business Administration, Education, Public Administration or a related field
Two (2) years experience in office administrative duties
Equivalent related experience may be substituted for education on a year for year basis
Preferred
Experience in Contract Training or non-credit programs, including enrollment and course creation
Skilled in Banner, Workday, and relevant enrollment and scheduling software systems and college finance/budgeting systems
Bilingual (English/Spanish)
Company
San Juan College
San Juan College is a school in Farmington.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$0.13MKey Investors
US Department of Commerce, Economic Development Administation
2023-09-28Grant· $0.13M
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