Illinois Mathematics and Science Academy · 1 week ago
Administrative Assistant, Principal's Office
US-IL-Aurora
Full-time
Onsite
Mid Level
$48K/yr - $56K/yr
3+ years expIllinois Mathematics and Science Academy is committed to advancing equity in STEM education and fostering a diverse community. The Administrative Assistant will coordinate a variety of administrative activities for the Principal's Office, managing schedules, communications, and organizational tasks to support the department effectively.
Responsibilities
Manage and maintain the schedules of the Dean of Academics and Equity and the Dean of Student Support and Equity, including establishing and confirming appointments, preparing materials, organizing logistics and follow-up
Maintain and coordinate the principal’s office s master calendar
Drafting general communications and handling written correspondence for distribution that includes memos, charts, tables, graphs, etc
Coordinate all administrative support and organizational work which includes arrange meetings, conferences, and travel; receive and screen telephone calls, letters, and/or visitors; manage student/parent sign outs; route or answer correspondence not requiring supervisor’s attention
Creation and processing of all purchase orders/vouchers, check requests, work orders, inventory and other business forms including procurement
Support the student at-risk team through weekly reporting and data management
Organize, maintain, file, and retrieve program documents, records, and reports in paper and electronic versions
Provide lead administrative support to the Dean of Academics and Equity and the Dean of Student Support and Equity
Provide lead administrative support for all Principal Office tasks that are student centered (i.e. Family Day, Driver’s Ed, student residency, Youth Summit)
Work collaboratively with the Sr. Administrative Assistant in additional tasks as needed
Complete department specific tasks/projects of an administrative nature
Operate standard office equipment such as telephone, computer and calculator on a frequent basis
Other duties as assigned
Qualification
Required
High school diploma
Strong knowledge of Microsoft Office Suite and Google Suite, specific expertise in Excel/Google Sheets
Strong computer skills and ability to learn new systems and tools
3-5 years' experience supporting mid level management or equivalent combination of education and work
Exceptional organizational, problem-solving and project management skills
Excellent communication and interpersonal skills
Ability to collaborate in a team environment
Strong emotional intelligence that demonstrates solid judgment and resiliency
Demonstrated ability to work inclusively with individuals from diverse backgrounds and perspectives
Strong commitment to providing outstanding customer service
Willingness to serve as an active and contributing member of the Academy
Ability to establish and maintain positive professional working relationships with all IMSA constituents
Ability to multi-task in a fast-paced and changing environment
Preferred
Associate's Degree
5 - 7 years' experience or an equivalent combination of education and work experience
Strong knowledge of Student Information Systems (i.e. Power School, Canvas)
Experience in a school environment or with educational programs
Experience in a State agency
Bilingual English-Spanish preferred
Benefits
Major medical
Dental
Vision
Prescription
A generous paid time off plan
A retirement plan through the State University Retirement System (SURS)
Company
Illinois Mathematics and Science Academy
Internationally recognized Illinois Mathematics and Science Academy® (IMSA) develops creative, ethical leaders in science, technology, engineering and mathematics.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Katie Berger
Chief Student Affairs Officer
Tami J. Armstrong, M.A.
Interim Chief Strategy Officer (CSO)
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