LanceSoft, Inc. · 1 month ago
Administrative Business Partner
San Bruno, CA
Full-time, Contract
Hybrid
Mid Level
$35/hr - $39.31/hr
3+ years expLanceSoft, Inc. is seeking an Administrative Business Partner to provide core administrative support to their Chief Medical & Scientific Officer and two other leaders. The role involves complex calendar management, travel arrangements, expense reports, and event coordination, requiring a proactive and organized individual.
Information Technology
Responsibilities
Proactively schedule, maintain, and update calendar events for the supported executive(s) or team(s), considering time zone differences for all attendees
Build in adequate preparation/travel time for meetings/events and resolve scheduling conflicts
Respond to requests for scheduling and meetings in a timely manner
Optimize calendaring for short and long-term planning of the supported executive(s) and team(s)
Make recommendations to support leadership time allocation with respect to calendar and travel
Execute expense management activities related to the leader's travel or incidentals
Complete expense reports adhering to ***’s T&E Policy
Approve the team’s expense reports
Review and process invoices and submit purchase orders
Manage logistics for meetings for the leader(s) and/or team(s) with some guidance
Book conference rooms and coordinate catering, if needed
Ensure meeting room and attendee list are correct and confirmed
Gather, compile, and create meeting materials (e.g., decks and meeting agendas), ensuring alignment with the specific agenda
May assist with note-taking
Plan team dinners and activities, as needed
Complete travel coordination tasks with some guidance
Schedule and coordinate travel for the leader(s) in line with ***’s T&E Policy and preferences
Organize business-related pre-travel preparation (e.g., visa and passport support, tech support, cultural considerations)
Be available during travel times to respond promptly to any travel issues
May develop travel agendas and complete post-travel documentation as needed
Plan and execute internal and external events with some guidance (e.g., team off-sites, virtual or in-person summits, etc.)
Qualification
Required
3-5 years of experience in an administrative role
Strong calendar management across multiple calendars/time zones
Strong communication skills across all platforms (slack/email)
Flexible, responsive, organized, ability to prioritize within ambiguous and ever changing environments, attention to detail, follow-through
Interpersonal skills, professional and courteous demeanor
Ability to work well independently and also in collaboration with others
Ability to prioritize multiple functions and tasks and manage work time efficiently
Strong problem-solving skills, including the ability to handle ad hoc tasks and troubleshoot issues as they arise
Thrives with challenges and a fast-paced environment, and delivers results under tight deadlines
Preferred
gSuite (Google calendar, Gmail, Meet, docs, sheets, slides, etc.)
Concur (expense report management)
Egencia (travel booking)
Slack
Company
LanceSoft, Inc.
Established in 2000, LanceSoft is a pioneer in delivering top-notch Global Workforce Solutions and IT Services to a diverse clientele.
5001-10000 employees
H1B Sponsorship
LanceSoft, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (55)
2024 (32)
2023 (23)
2022 (25)
2021 (60)
2020 (80)
Funding
Current Stage
Late StageLeadership Team
Ram Karuppusamy
Chairman & CEO
Simon Dealy
Chief Financial Officer
Company data provided by crunchbase