Baystate Financial ยท 5 days ago
Administrative Assistant - Full Time
Falmouth, ME
Full-time
Onsite
New Grad, Entry Level
$18/hr - $23/hrBaystate Financial is a large financial services organization with offices throughout New England, and they are seeking an enthusiastic and talented professional to fill the full-time position of Administrative Assistant in their Falmouth, ME office. The role involves performing general receptionist duties, managing appointments and meetings, overseeing facility management projects, and providing administrative support as directed by management.
BankingCrowdfundingFinancial ServicesVenture Capital
Responsibilities
Perform general receptionist duties
Review correspondence for FINRA compliance, process incoming/outgoing mail, UPS, FED EX
Set and confirm appointments, schedule and coordinate meetings. Manages conference rooms and provide meeting support services
Run administrative reports, prepare and distribute Firm communications
Order supplies and maintain the supply inventory
Oversee facility management projects
Support Advisors with proper instruction on how to submit business to processing units
Manage office compliance responsibilities
Provide administrative assistance as directed by Firm management and/or staff
Qualification
Required
Excellent telephone and interpersonal skills
Strong computer skills (Microsoft Office and Windows)
Organizational and time management skills
Attention to detail
Willingness to assume additional responsibilities
Ability to be a team player
Ability to adapt and work efficiently within a variety of situations
Benefits
Paid personal time off
Paid time off
Company
Baystate Financial
Baystate Financial is a financial services company in Boston, MA.
Founded in 1901
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Brad Simonds
Chief Supervisory Officer
Bryan Morrell
Partner
Recent News
Seattle TechFlash
2025-05-17
2024-10-25
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