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Denholtz · 1 week ago

Property Management Coordinator

Red Bank, NJ

Contract

Onsite

Entry, Mid Level

$65K/yr - $72K/yr

2+ years exp

Denholtz is a privately held real estate investment and development firm with over 70 years of experience. The Property Management Coordinator role involves providing administrative and operational support to ensure effective communication and coordination among tenants, vendors, and property managers, while maintaining efficient property operations.

Real Estate

Responsibilities

Serve as the main point of contact for tenant inquiries and service requests via phone, email, or tenant portal

Notify tenants of property events, maintenance activities, and emergency updates across all sites

Assist tenants with portal setup, navigation, and troubleshooting

Coordinate tenant move-ins and move-outs, including generating and managing all related forms

Distribute new ownership and welcome letters for newly acquired properties

Enter, track, and monitor all verbal and written work order requests

Troubleshoot emergencies in coordination with tenants, engineers, and site staff

Run monthly open work order reports and provide tenant updates

Process monthly work order and engineer overtime rebills

Maintain and update Yardi meter reports; manage new meter setups and replacements

Coordinate gas, electric, and water transfers for move-ins and move-outs

Set up utility accounts for new properties and ensure proper data entry in Yardi

Track and provide tenants with utility transfer information prior to move-in and after move-out

Create, route, and track service contracts for signature and filing in SharePoint

Manage vendor setup packages for accounting and coordinate certificates of insurance (COI) compliance

Monitor COI expirations, approve coverage limits, and ensure records are updated in Yardi and SharePoint

Organize vendor site reviews and assist with transferring or initiating vendor contracts for new properties

Process and track tenant rebills, payment plans, and collections for commercial tenants

Track Home Depot engineer purchases and verify before posting to tenant ledgers

Answer tenant questions related to payments, ledgers, CAM, and utility charges

Assist in closing TI & CAPEX jobs in Yardi and generate associated reports

Maintain accurate tenant, vendor, and utility data in Yardi

Run reports for open work orders, CAPEX/TI jobs, and building updates

Manage Commercial Café access, licensing requests, and property configurations

Schedule and track engineer and property manager vacations and time off

Schedule annual inspections, meter installs, and repairs

Track and support onboarding for new properties, including setup of utilities, internet, phone, and vendor coordination

Ensure building access control setup for new tenants

Qualification

YardiProperty ManagementTenant RelationsSharePointMicrosoft Office SuiteOrganizational SkillsCommunication SkillsProblem-Solving Skills

Required

Excellent interpersonal, written, and verbal communication skills, with the ability to respond quickly and professionally to tenant and team needs

Strong organizational and problem-solving skills with keen attention to detail

Proven ability to manage multiple priorities and maintain composure under pressure

Proficiency in Microsoft Office Suite; experience with Yardi and SharePoint preferred

Understanding of administrative and clerical systems related to property management

Ability to maintain professionalism, accuracy, and efficiency in a fast-paced environment

Associate degree or equivalent required

Preferred

Experience with Yardi and SharePoint preferred

Two to five years of experience in property management, facilities coordination, or tenant relations preferred

Benefits

Comprehensive benefits package including medical, dental, and vision insurance

401(k) with employer match

Paid vacation, sick time and company holidays

Creative and collaborative culture

Company

Denholtz

Denholtz is a leading privately held investment management firm bringing a highly innovative approach with institutional execution to commercial real estate.

Founded in 1983

Red Bank, New Jersey, USA

51-200 employees