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Nicolaides Fink Thorpe Michaelides Sullivan LLP · 1 day ago

Legal Billing Specialist

Chicago, IL

Full-time

Hybrid

Mid Level

$38.50/hr - $49.50/hr

3+ years exp

Nicolaides Fink Thorpe Michaelides Sullivan LLP is a preeminent insurance coverage law firm dedicated to representing the interests of the insurance industry. The Legal Billing Specialist will assist attorneys with the preparation of client bills, ensuring compliance with client agreements and legal billing standards while providing high levels of client service.

ConsultingLegalReal Estate

Growth Opportunities

Hiring Manager

Meghan Coen, MSW

Responsibilities

Responsible for monthly billing cycle including generation and distribution of pre-bills, ensuring adherence to client billing guidelines, performing edits, and generating final invoices

Compiles and bills attorney hours to clients every month, meeting firm and client deadlines

Review edits made by Billing Assistant to pre-bills in response to attorney requests

Submit bills to clients utilizing SurePoint LMS and Aderant BillBlast via e-billing websites or email function (depending on client requirements)

Process unbilled fee write-offs

Review and verify accuracy of billing and supporting documentation as required by outside counsel guidelines

Maintain client billing files, inclusive of pre-bills, final bills, and supporting documentation

Works with Accounting to monitor outstanding invoices for collection purposes

Submit budgets on e-billing sites and in SurePoint LMS; proactively update budgets prior to expiration and budget overages

Work closely with attorneys to obtain necessary responses to appeals for bill reductions and timely submissions

Work with the Billing Assistants to manage the new client and matter set-up process to ensure they are set up properly in SurePoint LMS and Aderant BillBlast systems

Perform client configuration and matter mapping on e-billing websites, including Bill Blast, as part of the e-billing process, including submitting/obtaining timekeeper and rate approvals

Assist with quarterly client accrual reporting, as necessary

Ability to execute complex bills in a timely manner (i.e. by matter, split-party billing, preparation of electronic bills)

Ability to handle a high volume of bills per month

Ability to effectively interact and communicate within the billing team, with attorneys, legal assistants, and clients

Research and respond to inquiries regarding billing issues and problems

Close matters, advising partners of any outstanding balances

Ensure strict confidentiality at all times

Assist with special projects, reporting and analysis as needed

Perform other duties as assigned

Ability to learn new software

Qualification

Legal billing experienceSurePoint LMSAderant BillBlastE-Billing softwareMicrosoft ExcelAnalytical skillsInterpersonal communicationDetail-orientedOrganizational skillsTime management

Required

Minimum of three years of legal billing experience in a law firm

Strong understanding of third-party billing websites (including but not limited to Bottomline Legal eXchange/Legal-X, CounselLink, Legal Solutions, Serengeti, and T-360)

Legal billing practices

Proficiency with legal billing software

Highly organized

Detail-oriented

Analytical

Able to prioritize tasks under pressure

Strong interpersonal communication skills

Minimum Associate Degree; Bachelor's degree is desirable

Three years' legal billing experience required

Experience with law firm billing software programs and/or E-Billing software (SurePoint LMS along with Aderant Bill Blast)

Demonstrate proficiency in Microsoft Teams, Word, Excel, Outlook, and OneDrive

Able to communicate clearly and concisely both verbally and in writing with internal and external clients