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Buncombe County Government · 1 week ago

Administrative Coordinator II - IT

Asheville, NC

Full-time

Hybrid

Mid Level

$25.77/hr - $30.54/hr

3+ years exp

Buncombe County Government is seeking an Administrative Coordinator II for their IT Department. This role provides crucial administrative support, including financial management, budget preparation, and coordination of various departmental tasks.

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Responsibilities

Perform administrative support functions such as compiling, posting, or recording information from a variety of sources that usually involve calculations, research, and verification of information. Functions may include completing forms, reports, questionnaires, and other similar documents

Coordinate, process, and record financial and budget information and transactions for the department, including requisitions, monthly purchase statements and billing payments

Process personnel actions that affect changes in employee status such as pay increases, transfers, promotions, and terminations; may assist with department time keeping functions including entering leave, reconciliation of payroll, and employee correspondence related to payroll matters

Perform administrative support work such as data entry or retrieval, creating spreadsheets, work tickets, correspondence, recordkeeping, and functions that may require interpretation, judgment and determining appropriate processes to be used

Interact with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances; may screen and respond to inquiries and complaints; provide information on policies and procedures; and perform other similar types of administrative support activities

Responsible for coordinating, research and execute assigned projects and tasks

Performs other related duties as assigned

Qualification

Microsoft OfficeFinancial managementData entryAnalytical skillsProblem-solvingCommunication skillsOrganizational skills

Required

Associate degree from an accredited college or university with major coursework in related field and three (3) years of administrative support, management, or closely related experience; or equivalent combination of education or experience

Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity

Knowledge of department's office systems, practices, procedures, and administration

Knowledge of general office equipment and personal computers to include word processing, spreadsheet, and related software including advanced knowledge of Microsoft Office software. (Specifically, Word, Excel, and Outlook) as well as the ability to stay current with emerging office technologies

Possess solid financial, analytical, business, and problem-solving skills. Competency to ensure proper accounting of County transactions and to assure the protection of assets through proper existence and adherence to adequate internal controls

Ability to effectively evaluate and process forms; verify data for accuracy, completeness, and compliance within established procedures; enter data into computer system, monitor, calculate and submit time sheets, maintain confidential files and data; identify problems and propose feasible solutions

Ability to type, compose and edit correspondence, memos, letters, and reports; revise schedules, forms, reports, records, and other information; prepare statistical information for use in reports

Ability to coordinate department schedules, appointments, projects, travel arrangements, room reservations and major events

Initiate and answer telephone calls; screen and direct calls; greet visitors and direct to appropriate personnel; route and distribute incoming mail and other materials; prepare outgoing mail and packages

Engage in meaningful and intentional professional development appropriate for areas of responsibility