Gullett Sanford Robinson & Martin PLLC · 5 days ago
Family Law Legal Assistant
Nashville, TN
Full-time
Onsite
Entry, Mid Level
2+ years expGullett Sanford Robinson & Martin, PLLC is a full-service law firm seeking a highly organized and proactive legal assistant for its family law practice. The role involves providing support to attorneys and paralegals, managing case files, scheduling meetings, and ensuring timely filing of documents.
AdviceConsultingLegalProfessional Services
Responsibilities
Schedule and coordinate client meetings, depositions, mediations, court reporters, and expert witnesses, reserving conference rooms or preparing virtual meetings as needed
Maintain attorney calendars
Assist in obtaining and compiling case-related documentation, reports, and billing summaries
Maintain case files, ensuring all relevant documents, pleadings, and correspondence are saved and organized daily
Provide support in monitoring and tracking case progress, deadlines, procedural requirements, and internal firm protocols to ensure timely action
File/eFile and record documents with courts and other governmental offices, request checks for related fees, and communicate with others as needed to ensure the prompt filing and recording of documents
Draft, proofread, and format legal documents and correspondence
Accurately and efficiently transcribe dictated materials
Record time spent on billable and non-billable matters daily
Conduct new client intake calls, gathering essential information to determine case scope, conflict check requirements, and viability in accordance with firm procedures
Schedule new client consultations with attorneys after the intake process, ensuring all relevant information is documented and ready for review
Create and update client and matter records in case management database, ensuring accuracy of all contact, case, and billing information
Maintain practice management databases to ensure accurate case tracking and aid in internal processes, including adjustments to billing settings as needed
Process and track client billable expenses by ensuring vendor invoices are reviewed for accuracy, approved by the attorney, and paid in a timely manner, while coordinating billing processes to maintain account balances
Track and process attorney reimbursements and firm credit card charges/receipts
Monitor matter balances and take proactive steps to ensure accurate billing processes, acting as liaison between clients, attorneys, paralegals, legal assistants, and billing staff as needed
Close files at completion – confirm completion of outstanding time and expense entries, scan and/or save all docs in workspace, review and resolve open balances, remaining trust funds, etc
Track CLE requirements for attorneys
Maintain strict confidentiality with respect to all client and Firm-related information and documents
Qualification
Required
Minimum of 2 years of experience as a legal assistant
Strong knowledge of state court procedures and e-filing systems
Proficiency in Microsoft Office, Adobe Acrobat, case management software, and legal research tools
Excellent written and verbal communication skills
High level of attention to detail and ability to prioritize multiple tasks
Strong organizational and time management skills
Ability to work independently and collaboratively in a team environment
Preferred
Experience with family and domestic law matters a plus
Company
Gullett Sanford Robinson & Martin PLLC
Gullett Sanford Robinson & Martin PLLC (GSRM) has been providing legal advice and representation to a diverse client base since its founding in 1942.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Billy Blackstone
Partner
Grayson Cannon
Partner
Company data provided by crunchbase