HOATalent · 1 month ago
Operations Coordinator
United States
Full-time
Remote
Entry, Mid Level
$70K/yr - $85K/yr
2+ years expHOATalent is a national network of community management companies, and they are seeking an Operations Coordinator to ensure compliance with regulations and support operational efficiency. The role involves managing documentation, providing administrative support, coordinating operations, and assisting with financial administration.
Real Estate
Responsibilities
Ensure adherence to local, state, and federal regulations governing property operations, including state specific requirements
Maintain and accurately update all compliance-related documentation, including lease agreements, insurance certificates, vendor contracts, and regulatory records
Track deadlines for renewals, audits, and required filings to ensure timely submissions
Assist with preparing for compliance audits, regulatory reviews, and internal quality assurance checks
Implement and refine documentation standards to ensure accuracy, consistency, and audit readiness
Manage daily administrative tasks such as correspondence, scheduling, digital filing, and document preparation
Maintain organized and comprehensive property records, operational documents, and compliance files
Prepare and distribute operational reports, meeting agendas, minutes, and other administrative materials
Support the creation of SOPs, checklists, and administrative workflows to improve operational efficiency
Serve as the primary point of contact for vendors, contractors, and service providers
Coordinate property maintenance requests and ensure timely resolution of tenant issues
Assist in the onboarding of new properties, ensuring all operational systems are in place
Track and process invoices, vendor payments, and expense reports
Support budget preparation and monitor operational expenses
Collaborate with the accounting team to ensure accurate financial reporting
Act as a liaison between property managers, tenants, and leadership
Support internal teams with project coordination and cross-departmental initiatives
Ensure clear and timely communication regarding operational updates
Qualification
Required
Bachelor's degree in Business Administration, Real Estate, or a related field preferred
2+ years of experience in operations, administration, or property management
Strong organizational and multitasking skills with extremely strong attention to detail
Proactive spirit
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, AppFolio)
Excellent communication and interpersonal skills
Ability to work independently and collaboratively in a team environment
Preferred
Knowledge of Chicago real estate regulations and compliance is a plus
Benefits
Competitive salary and benefits package.
Opportunities for professional growth and development.
A dynamic and collaborative work environment.
Company
HOATalent
Too many association management companies grind down their Managers with no support system and no thanks for their late nights and early mornings.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase