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Community Transit · 1 day ago

Board and Public Disclosure Program Manager

Everett, WA

Full-time

Onsite

Senior Level

$99K/yr - $124K/yr

5+ years exp

Community Transit is an agency focused on providing public transportation services. The Board and Public Disclosure Program Manager will lead the day-to-day operations of the Board of Directors and manage the agency’s public records disclosure response, ensuring compliance and transparency in all activities.

Public TransportationRailroadTransportation

Comp. & Benefits

Responsibilities

Manage daily operations of the agency’s public disclosure program in alignment with the Washington State Public Records Act

Manage intake, review, redaction, and fulfillment of records requests, ensuring timely and accurate responses

Maintain thorough tracking and reporting of disclosure activities

Serve as backup Public Disclosure Officer and support compliance audits and reporting efforts

Coordinate closely with legal counsel and internal stakeholders to ensure consistent, lawful practices

Lead administrative support for the Board of Directors, ensuring compliance with the Open Public Meetings Act and Board bylaws

Manage all aspects of Board meetings, including agenda development, material preparation, logistics, and technology coordination

Serve as primary liaison between Board members and agency staff

Manages Board member onboarding, orientation, and ongoing support

Provide executive-level support, including research and preparation of materials

Coordinate Board activities and maintain the Board’s public-facing webpage

Oversee the agency’s official records, legal documents, and Board resolutions to ensure compliance with records retention requirements

Lead cross-functional coordination to manage and maintain the agency’s policy library

Monitor and guide the review, approval, and publication of internal and Board policies

Develop and implement procedures and training resources in partnership with key departments to promote consistent records and policy management practices

Drive department-wide initiatives, spearhead process improvements, and lead special projects

Conduct in-depth research, produce strategic reports, and coordinate cross-functional efforts to support organizational goals

Manage the development and execution of internal training and communications on public disclosure, Board governance, and policy updates

Collaborate with the Senior Programs Manager to design content and coordinate agency-wide training programs that enhance organizational compliance and effectiveness

Serves as a designated official recipient of legal documents, service papers and claims for the agency

In coordination with legal counsel, research legal documents as needed and serve as a Notary Public

Provide back up support in all areas of the Executive Department

Process customer and public inquiries and coordinate cross-department research and responses

Assist in managing the department’s electronic filing systems, SharePoint libraries, and document workflows

Ensure data accuracy, accessibility, and security

Perform other duties of a similar nature or level

Qualification

Public Records Act knowledgeBoard administrationRecords managementMicrosoft Office proficiencySharePoint proficiencyResearch skillsWriting skillsOrganizational skillsCommunication skillsTeam collaboration

Required

5 years of progressively responsible executive support for senior leadership or governing boards

3 years of experience interpreting and processing public records requests in a public agency or institution subject to the Public Records Act

Administrative, program coordination, or compliance experience

Washington State Notary Public license or ability to obtain within six months of hire. The Agency will cover the costs of notary application, bond, supplies, and training

Solid understanding of the Washington State Public Records Act, the Open Public Meetings Act and records retention requirements

Familiarity with board operations, agency administration, public sector governance, and open government laws

Knowledge of administrative procedures, office management practices, and regulatory compliance

Strong writing, research, editing and organizational skills

Fostering an inclusive workplace by upholding Community Transit's core values in support of the organization's vision and mission

Managing competing priorities and delivering results under tight deadlines

Communicating with professionalism, diplomacy, and discretion

Organizing and maintaining complex recordkeeping systems

Analyzing data and summarizing findings in clear, actionable formats

Researching and analyzing complex problems to develop, recommend, and implement solutions

Working both independently and collaboratively across departments

Maintaining confidentiality of sensitive information and materials

Proficiency with Microsoft Office, SharePoint, web content management, and electronic records management tools

Preferred

Bachelor's degree in public administration, business, or a related field, or a Legal or Paralegal degree

Municipal Clerk Certification

Coursework or certification in public records or records management

Benefits

Employees (and their families) are covered by medical, dental, vision, basic life and disability insurance.

Employees participate in the Public Employees Retirement System (PERS) and have the option to enroll in the agency’s deferred compensation plan.

In addition to WA Paid Sick Leave, employees in this position, accrue of 24 days of Paid Time off (192 hours) in their first year and ten (10) paid holidays throughout the calendar year.