Ascend Dallas · 1 week ago
EXECUTIVE ASSISTANT (EA) TO THE CEO
Dallas, TX
Full-time
Hybrid
Senior Level, Lead/Staff
$70K/yr - $70K/yr
10+ years expAscend Dallas is a nonprofit organization dedicated to helping women and families achieve financial security and parenting success. The Executive Assistant (EA) to the CEO provides high-level administrative and strategic support to the CEO, managing day-to-day operations and serving as a key liaison to various stakeholders.
Non ProfitSocialWomen's
Hiring Manager
Kitty Surve
Responsibilities
Manage the CEO’s calendar, schedule appointments, prepare meeting materials and process expense reports
Draft and manage correspondence, reports, presentations, and other official documents
Maintain awareness of organizational priorities, ensuring the CEO is informed of upcoming commitments and responsibilities
Support the CEO in managing key organizational relationships and initiatives
Serve as a communication conduit on behalf of the CEO to board members, donors, staff, and external stakeholders
Demonstrate strong "managing up" capabilities, anticipating needs and facilitating executive decision-making
Research and prioritize incoming issues, concerns, and correspondence to determine appropriate actions
Ensure timely follow-through on tasks and deliverables with a hands-on, detail-oriented approach
Track and manage the CEO Office budget including expense tracking and invoice processing
Develop and manage project plans with defined milestones and deliverables
Track deadlines and ensure timely completion of initiatives
Provide regular progress updates and maintain visibility of project goals and milestones
Contribute to organizational performance by meeting established KPIs
Embrace a continuous learning mindset to adapt to evolving needs and priorities
Be cross trained to act as the second chair/backup to record all cash contributions in the fundraising database and generate donor acknowledgment letters and analytical reports
Coordinate logistics and materials for board and committee meetings in compliance with bylaws and organizational standards
Collaborate with senior staff to prepare materials and ensure timely distribution to board members
Draft and edit communication materials for external audiences
Respond to requests for organizational or CEO-related information
Support relationship-building efforts initiated by the CEO
Understand the mission of Ascend Dallas and serve as the liaison for community coalitions and marketing efforts
Serve as the focal point for all office supplies and administrative needs
Collaborate with peers and leadership to demonstrate core values and foster a positive organizational culture
Remain open to feedback and perform additional duties as assigned
Qualification
Required
Bachelor's degree
10 years of experience supporting C-level executives, preferably in a nonprofit or mission-driven organization
Prior experience in project management, fundraising support, and board liaison functions preferred
Expert in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
Familiarity with Salesforce, Sage Intaact or other budgeting tools a plus
Commitment to the mission of Ascend Dallas
Professional demeanor, emotional intelligence, and mature judgment
Excellent written and verbal communication skills
Strong organizational and interpersonal skills
Experience with project planning and budget management
Ability to handle confidential information with discretion
Demonstrated ability to independently manage multiple tasks, projects, and priorities
Highly collaborative, self-motivated, and able to anticipate needs and follow through
Preferred
Prior experience in project management, fundraising support, and board liaison functions preferred
Familiarity with Salesforce, Sage Intaact or other budgeting tools a plus
Benefits
Medical/Dental/Vision/Short-Long Term Disability.
Company paid Life Insurance
401k with company match
Optional remote workdays
Paid Parental leave
Generous PTO package including extended time off from December 24th to New Years
Company
Ascend Dallas
Ascend Dallas, formerly WiNGS, mission is to empower women, fight poverty and impact generations.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknownKey Investors
Bread Financial
2023-04-20Grant
Leadership Team
Kate Rose Marquez
Chief Executive Officer
Company data provided by crunchbase