UES · 2 weeks ago
Administrative Assistant II
Sarasota, FL
Full-time
Onsite
Mid Level
3+ years expUES is a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection. They are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support, manage correspondence, prepare documents, and coordinate workflows within the department.
Civil EngineeringConstructionConsultingEnvironmental ConsultingProfessional Services
Responsibilities
Correctly documents correspondence, reports, results, and invoices for the BID department following project deadlines
Organize and maintain data related to billing and invoicingScan complete files into the document storage system at project completion
Scheduling of building inspectors and assist with processing of permits as needed
Create correspondence, letter reports, and other documents as required
Take calls from clients, municipalities, building inspectors, and other intra-office personnel
Answer client questions promptly and handle specials requests regarding typing and billing
Speak eloquently and politely on the phone and provide excellent customer service
Operate a personal computer proficiently, with the typing at least 50 words per minute (wpm)
Understand and interpret contracts and invoices accurately
Follow safety procedures and ensure compliance
Function as a strong multi-tasker and team player in a high-stress environment
Collaborate effectively with colleagues to achieve department goals
Other duties may be assigned
Qualification
Required
High School Diploma or equivalent required; Associate's degree or additional relevant coursework preferred
3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems
Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively
Strong attention to detail and the ability to handle sensitive and confidential information with discretion
Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders
Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment
Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision
Experience managing confidential and sensitive information while maintaining a high level of professionalism
Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization
Preferred
Associate's degree or additional relevant coursework preferred
Company
UES
UES provides personalized engineering, environmental, testing and inspection services to clients across the United States.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2021-07-29Acquired
Leadership Team
F
Frank Frione
Managing Partner
Recent News
2024-05-21
Company data provided by crunchbase