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Minnewaska Community Health Services · 4 days ago

Administrative Assistant, FT - Traverse Care Center

Wheaton, MN

Full-time

Onsite

New Grad, Entry Level

Minnewaska Community Health Services is seeking an Administrative Assistant to provide excellent customer service and support to guests and staff. The role involves answering phone calls, coordinating nursing schedules, and assisting with administrative tasks across departments.

Health CareNon ProfitNursing and Residential CareTherapeutics

Responsibilities

Greets and welcomes all guests or visitors with excellent customer service, assisting them with their needs

Answer all incoming calls in a professional manner and transfer them appropriately

Coordinate and maintain the nursing schedule for TCC to ensure adequate/appropriate staffing on an as needed basis

Communicate information to Director of Nursing and Human Resources for position needs

Demonstrates a high level of accuracy and attention to detail

Complete daily nursing assignment sheets

Meet with new employees for their new hire visit, set up their orientation schedule and assign them their block schedule on a back-up basis

Organize, direct, and carry out purchasing program for office supplies. Obtains administrative approval for major supply and equipment purchases

Ensure supply areas are stocked appropriately at all times

Maintain resident trust account. Pay beauty shop bills monthly for residents from trust account. Keep cash bag up to date. Close resident’s account upon discharge

Demonstrates dependable, professional work habits

Basic competencies regarding abuse, neglect, exploitation, and misappropriation of resident property

Create name tags for staff as needed

Scan and upload documents for departments as needed

Facilitate tours of TCC

Record detailed meeting minutes and distribute as required

Assist department heads with administrative tasks as needed such as mailing, scanning, filing, etc

Sort mail and distribute to staff members and residents

Coordinate housekeeping at Prairie View Place

Coordinate Maintenance and lawn care at Prairie View Place

Process applications for USDA housing

Complete Background paperwork for apartment applicants

Deposit funds from TCC as well as Resident Trust

Collect rent from apartments and deposit funds

Empty laundry machines and deposit funds

Basic competencies regarding dementia management, infection control and other areas as identified through the facility assessment

Knowledge, skills and abilities required by OSHA Hazard communication, HIPPA, QAPI and other organizations

Respond to emergency codes, ie: fire

Other duties as directed

Qualification

Customer serviceOrganizational skillsPurchasing experienceBusiness administration educationDependable work habitsBasic competencies in dementia managementBasic competencies in infection controlOSHA regulationsHIPAA regulationsQAPIEnglish proficiencyAttention to detail