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Schiller DuCanto & Fleck LLP · 1 day ago

Assistant to C-Suite/HR Coordinator

Chicago, IL

Full-time

Onsite

Entry, Mid Level

$60K/yr - $75K/yr

2+ years exp

Schiller DuCanto & Fleck LLP is a law firm seeking an Assistant to C-Suite/HR Coordinator. The role involves providing administrative support to the COO, CHRO, CIO, Controller, Head of Marketing, and Office Services Manager, requiring strong organizational and communication skills.

Consulting

Hiring Manager

Doug Conomy

Responsibilities

Preparing materials for all firm meetings including, but not limited to: Executive Committee, Equity Partner and all Attorney Meetings

Transcribing meeting minutes

Other tasks as assigned

Responsible for monitoring ADP payroll system including edits to individual payroll records, reviewing time off requests and finalizing bi-monthly payroll transmittals

Initial point of contact for employee questions related to benefits, payroll system and time off requests

Document staff changes, performance reports and communications in HR system and personnel file

Monitor Legal Assistant scheduling and assign back-up coverage as needed

Assistance with full-life cycle recruiting including posting new staff and attorney positions, compiling resumes for review, scheduling interviews, soliciting/compiling candidate feedback and drafting offer letters

Assistance with planning recruiting events

Draft new hire orientation schedules and prepare materials and set up new hires in payroll system

Ensure ethical wall memos are distributed, signed and filed in firm document management system

Collect and compile materials for CLE courses including submission of course materials for approval, payment of fees and recording attendance

Assist with setting up annual review cycle for staff and attorneys

Experience with performance management systems helpful, ViGlobal experience preferred

Work collaboratively to track HR-compliance related initiatives

Other tasks as assigned

Experience with setup and maintenance of employee performance management systems helpful, ViGlobal experience preferred

Assist with publishing content to internal SharePoint site

Assist with administrative tasks as assigned

Work collaboratively to ensure successful payroll transmittal on a bi-monthly basis

Compile and file electronic payroll reports in firm document management system

Assist with compliance efforts for benefit programs and year end review of employee pay/benefit statements

Review reports from third party benefits providers and address any issues or anomalies that arise

Assist with providing logistical support for firm marketing events including preparing nametags, guest lists and coordinating with outside vendors

Other administrative tasks as assigned

Work collaboratively on office events and provide support on an as-needed basis

Other administrative tasks as assigned

Qualification

ADP Workforce NowOffice 365Project managementExcelOutlookCustomer serviceVerbal communicationWritten communicationInterpersonal skillsProblem solving

Required

Ability to maintain confidential information and be above reproach

Ability to stay organized and work on multiple tasks simultaneously in a fast-paced environment

Experience in Office 365, Excel, Outlook and ADP Workforce Now or similar HR system required

Strong presentation skills and the ability to coordinate and work well with a diverse array of customer stakeholders

Effective and excellent verbal, written, and interpersonal communication skills

Exceptional customer service, problem solving skills and problem management techniques for issue resolution

Project management skills and experience

Ability to recognize and react to situations with a sense of urgency and problem ownership with a focus on customer service

Ability to work independently in a team environment with minimal supervision, take initiative, set priorities, follow through and see projects through to completion

BA or BS from an accredited University and/or two to five years' experience in assigned or related field required