S Phase · 1 week ago
Pharmaceutical Meeting Coordinator
Atlanta Metro
Full-time
Onsite
Entry Level
1+ years expS Phase is seeking a Pharmaceutical Meeting Coordinator who excels in organized environments and is driven by the satisfaction of running events seamlessly. The role involves collaborating with internal teams, coordinating events, managing logistics, and ensuring adherence to industry guidelines.
AnalyticsBrand MarketingBusiness Intelligence
Responsibilities
Partner closely with internal team members to ensure successful project execution, creating an environment of seamless teamwork
Support the planning and execution of pharma programs (live, virtual, hybrid), managing logistics to deliver excellent experiences
Manage various event specifics, from catering and venue logistics to technology setups, ensuring everything runs smoothly
Implement standard operating procedures for smooth meeting execution, while welcoming team input to enhance practices
Navigate through company and industry guidelines (AMA, FDA, and PhRMA) with precision and integrity
Efficiently coordinate travel arrangements for speakers, handling bookings for flights, hotels, and transportation
Maintain data accuracy and ensure budget compliance, utilizing strong mathematical skills
Listen, write, and connect effectively with clients, vendors, and team members to ensure all parties are aligned and informed
Be the glue that holds projects together, responding proactively to challenges and celebrating team successes
Qualification
Required
You have a bachelor's degree and at least 1+ years of experience in event or meeting planning
Experience in the pharmaceutical/medical industry is a bonus!
You're skilled at juggling multiple projects simultaneously while maintaining a keen eye for detail
Working closely with team members energizes you
Routine tasks are your forte, and you see the fun in handling varied priorities
You crave feedback, prioritize learning, and continuously push yourself to grow
Lending a hand to others—be it your team, a client, or a speaker—is where you shine
Partner closely with internal team members to ensure successful project execution, creating an environment of seamless teamwork
Support the planning and execution of pharma programs (live, virtual, hybrid), managing logistics to deliver excellent experiences
Manage various event specifics, from catering and venue logistics to technology setups, ensuring everything runs smoothly
Implement standard operating procedures for smooth meeting execution, while welcoming team input to enhance practices
Navigate through company and industry guidelines (AMA, FDA, and PhRMA) with precision and integrity
Efficiently coordinate travel arrangements for speakers, handling bookings for flights, hotels, and transportation
Maintain data accuracy and ensure budget compliance, utilizing strong mathematical skills
Listen, write, and connect effectively with clients, vendors, and team members to ensure all parties are aligned and informed
Be the glue that holds projects together, responding proactively to challenges and celebrating team successes
Company
S Phase
S Phase offers educational solutions, brand strategy, business intelligence and data analytical services for biopharma companies.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase