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White Lodging · 1 day ago

Purchasing Supervisor - Caroline

Austin, TX

Part-time

Onsite

Entry, Mid Level

2+ years exp

White Lodging is a hospitality company that operates hotels and restaurants. They are seeking a Purchasing Supervisor who will assist the Purchasing Manager in overseeing the purchasing and receiving processes for food and beverage items, ensuring efficient inventory management and compliance with established procedures.

Hospitality

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Supervise all receiving and storage functions

Responsible for the receipt, storage, delivery, inspection, accounting, rotation and inventory of all items received from outside vendors and delivered through the loading dock for use of charged as services by the hotel

Inspect incoming items against order and specification for correctness, identifying any defects or overage/shortages on order

Enforce established policies and procedures for coordinating the requisition of food, beverage and other materials from departments around the hotel. Accurately record request for order and billing purposes to other departments

Determine appropriate PAR’s for commonly used items within Food and Beverage so that necessary supplies are available when in demand

Supervise the efficient transport of requested items to designated locations in the hotel in a safe manner

Conduct inventory of all product and ensure reconciliation of book to actual product in storage. Record and report all discrepancies to the Purchasing Manager, and keep accurate records of shrinkage

Ensure Purchasing/Receiving team maintains organization and cleanliness of all storage areas. All items are rotated, and clearly labelled for rapid disbursement. Ensure policies are created and enforced to manage storage areas in a safe, clean and orderly manner

Work with the Purchasing Manager on efficient intake of product in a manner that is consistent with the needs of the business

Ensure the schedule developed by the Purchasing Manager is adhered to by the Purchasing/Receiving team, and that any violations of the attendance policies are tracked, logged and issued to improve punctuality and attendance at work

Ensure that the Purchasing/Receiving team work to schedule, punch out for appropriate breaks, and all time above those published in the schedule have approval prior to work additional time

Ensure the Purchasing/Receiving team follow all timeclock policies, and punch in and out for time appropriately to ensure the labor and cost control targets are met

Train all newly hired Purchasing and Receiving clerks and ensure they have completed their job certification, and are performing all work to standards

Ensure that all Purchasing and Receiving clerks work in a safe manner, and in accordance with all safety policies and procedures. Enforce safe work procedures involving materials handling, and using carts, fork lifts etc

Qualification

Purchasing experienceInventory managementFood Handler CertificationMicrosoft Office proficiencyPOS systems knowledgeMulti-tasking abilityProblem solving skillsAttention to detailOrganizational skillsEffective communication

Required

High School Diploma / GED Preferred

2 years purchasing/receiving experience

Food Handler Certification

Strong problem solving skills

Attention to detail

Organization Skills

Ability to communicate effectively in writing and verbally in English in order to converse with vendors and other associates and managers within the hotel

Ability to multi-task in a fast paced environment, with ever changing priorities; ability to remain calm and collected

Must be able to perform arithmetic calculations

Proficient in Windows Office, Microsoft Office, and POS systems

Ability to write reports, business correspondence and policy and procedures for departmental efficiency

Manual dexterity and fine motor skills are required to grasp small and large items

Bending, lifting, stooping, squatting, reaching, overhead lifting, pushing, pulling and lifting of up to 70 lbs. on a regular basis is required to perform this role

Memory and prioritizing skills are essential and used throughout the day

Problem solving and interpersonal skills are required in this position to handle interactions between team members

Vision is required in order to supervise the intake of items, date, label, store and manage the distribution of items throughout the hotel

Preferred

Working knowledge of the hotel/restaurant industry preferred

Company

White Lodging

Glassdoor4.0

A leader among hotel management companies, with a diverse range of hotels in our portfolio.

Founded in 1985

Merrillville, Indiana, USA

5001-10000 employees

http://www.whitelodging.com/

H1B Sponsorship

White Lodging has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2023 (1)

2020 (1)