Fort Wayne Community Schools · 2 weeks ago
Nutrition Services | Business & Compliance Coordinator
Fort Wayne, IN
Full-time
Onsite
Mid Level
3+ years expFort Wayne Community Schools is seeking a Nutrition Services Business & Compliance Coordinator to serve as the central hub for financial and program data within the Nutrition Services department. The role involves ensuring compliance, monitoring revenues and expenses, and coordinating with various departments to facilitate decision-making and maintain robust controls.
EducationHigher EducationTraining
Responsibilities
Deliver the monthly close by the 5th with concise variance notes; maintain KPI dashboards and the data dictionary
Monitor monthly revenues and expenses; prepare variance analyses and forecasts for the Director, with clear drivers and recommended actions
Maintain cadence/checklists for applications, benefit issuance, direct certification, verification; prepares monthly claim and route for Director review/signature then submit; keep audit-ready files; support corrective actions
Maintain the procurement calendar; classify purchases by threshold (micro/small/sealed); perform allowability checks (2 CFR 200); prepare quote logs, independent cost estimates, sole-source documents; draft Board-recommendation language; maintain the procurement history file
Act as single point of contact with Accounting, Fiscal Affairs, Purchasing, Payroll, NPC and School Operations; log issues and document resolutions
Prepare adult meal and non-program foods pricing analyses/tools to demonstrate cost coverage; maintain records for Director review/approval
Monitor cash reconciliation completeness/timeliness and ensure month-end filing aligns with SOPs
Maintain the asset register with useful life/depreciation data; coordinate required IDOE pre-approvals; manage disposals/auctions; monitor inventory accuracy for the department
Manage Nutrition Services incentive bonus programs - prepare eligibility lists, perform quality assurance, and submit accurate payout files to Payroll on schedule; adapt as additional programs are approved
Protect source-of-truth datasets across TITAN/LINQ, Nutrislice, Business Plus, UKG, Power BI/Excel/Sheets, and SharePoint; maintain SOPs, checklists, and job aids; deliver brief trainings and keep version control
Identify process gaps; recommend automation and policy/process updates to reduce cycle time and error rates
Perform related duties as assigned by the Director of Nutrition Services to meet the particular needs of the department and must demonstrate participation in and contributions to the goals of the district cross-functional teams
Qualification
Required
Bachelor's in Business, Accounting/Finance, Public Administration, Data/Analytics; or equivalent education/experience
Three (3)+ years in financial tracking/analysis, compliance, or operations; K-12 school nutrition or public-sector experience preferred
Advanced Excel/Sheets (pivot tables, lookups, error-checks), comfort with large CSVs; dashboard/reporting tools (Power BI/Tableau) preferred
Working knowledge of USDA School Nutrition Programs and 2 CFR 200 (allowable costs; procurement methods/thresholds); basic accounting (accruals, accounts payable/receivable, depreciation)
Strong written and verbal skills; able to translate policy into checklists/SOPs and clear variance narratives
Valid Indiana driver's license and ability to travel between district sites
Communication Skills: Ability to speak clearly and hear effectively in various environments
Manual Dexterity: Adeptness in the use of hands and fingers
Postural Endurance: Sit or stand for prolonged periods, as the job requires
Flexibility: Ability to bend at the waist, kneel, or crouch to perform specific duties
Visual Acuity: Close vision ability with the capacity to adjust focus
Mobility: Freedom to sit or walk at will throughout the work environment
Strength and Stamina: Capability to lift, carry, push, or pull up to forty (25) pounds or more
Outdoor Work: Tolerance of work outside in various weather conditions
Preferred
K-12 school nutrition or public-sector experience preferred
dashboard/reporting tools (Power BI/Tableau) preferred
Company
Fort Wayne Community Schools
Fort Wayne Community Schools is a public school that offers educational courses and programs.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Rosemary Shipman
Chief Financial Officer
Angela Benge
GEAR UP COORDINATOR of College and Career Readiness
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